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5 Effective Workplace Communication Hacks

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workplace communication
Communication is a key factor in many aspects of life. Often times, miscommunication impacts work in a negative way. However, proper communication assures that everybody is on the same page. Good communication improves relationships not only with co-workers but with your family and friends too.  Effective workplace communication for what you need makes life and work flow easily.How you communicate with co-workers need careful consideration. For example, what is the right way to communicate? Do you send a text message or email? Are you communicating enough information? Is your method of workplace communication accessible?Communication goes beyond writing or speaking. Here are some tips to make you an effective communicator at work.

1. Listen

Workplace communication is not just about writing a good email or sending a timely text message. Effective communication begins with listening. One mistake in listening could lead to errors in communication which could lead to problems in the workplace. This is why listening carefully is very important. One mistake people frequently make is talking over each other. To become an effective communicator and better listener, it is better to let a person finish talking before responding. When you do not fully listen to a person, key information could be lost which can lead to blunders and miscommunication.

2. Pay Attention To Body Language

Sometimes people say a great deal without opening their mouths. Communication is not just about talking because a great deal of it takes place non-verbally. We can communicate with expressions on our faces, gestures and body language. When communicating with other people, always make the best impression. Make eye contact, stand tall or sit up straight or give firm handshakes. This type of behavior conveys self-confidence. When you are confident you colleagues know it.

3. Get to The Point

When at work, people are normally busy including your colleagues. There are times when background information is needed and there are times when they are not. Know the appropriate instances where you need to impart background. Getting to the point quickly will prevent your audience from getting bored. A long winded email is not always alright. In fact, some people include a lengthy introduction or start with a totally unrelated subject. People who do this are not only wasting their time but their co-workers too. Be direct in all forms of workplace communication and raise 3 to 4 points if needed. Some people appreciate small talk but it is always better to get to the point especially in important matters.

4. Message Sent and Message Received Is Not Always The Same

Many negative situations arise and can be avoided if people do not make wrong assumptions after reading a text or email. The problem with written communication is that we are our own filter. We are usually the ones to determine the tone of the communication and conclude whether it is positive or negative. The problem arises when we determine that the tone is negative even if there is none. Giving color or reading a certain missive in a different light is natural because we all have different experiences and react differently to each one. When this happens, it is better to step back and take a moment to calm down. Remember that tone cannot be conveyed in emails and text. If you’re confused, ask for a face-to-face meeting. This can deflect any negative connotations and help clear up the air so that communication between people is always clear. It is unprofessional to make something out of nothing.

5. Know Your Audience

People like to communicate a certain way. For example, there are many people on top that prefer to talk to their people face-to-face rather than a teleconference. There are people who prefer communication via email while others are alright being contacted through text or a mobile phone call. If a co-worker is struggling to finish drafts in the computer, wouldn't it be better to print a hard copy so to make editing faster? Knowing their preferred method of communication will help speed up response. Aside from this, knowing your audience helps things to run smoothly in the office.Mastering communication strategies will you a better communicator. By listening, figuring out non-verbal cues, knowing preferred ways of communication, getting to the point quickly and not making assumptions will show that you are a reliable employee.

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How To Successful Deal With Stress Like A CEO

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White man with plaid shirt sitting stressed out by ocean
You've encountered stress countless times. And everyone has their own way of dealing with stress. Whether it's taking a quick walk, drinking some water, or reading, knowing how to deal with stress effectively is essential to both your personal and professional life. Stress is a natural part of existence and knowing how to deal with it effectively will be the difference between success and failure. Here are some effective stress management techniques used by some of the most successful people in the world.

Taking A Walk

Man walking in a fieldDespite its simplicity, taking a walk does several things for you. First, it removes you from the environment or situation that's causing the stress. And by removing you and taking you as far away as possible from the source of stress, you're much more likely to be able to think more clearly. Taking a walk also has the added benefit of promoting more blood flow to your brain. Your legs are powerful pumps that help circulate more blood throughout your body. And taking a stroll outside also gives you a nice breath of fresh air. All these factors combine to give you an edge in thinking more clearly and then deciding what to do with the situation.

Take A Nap

Beautiful white woman sleeping on bedOr get a good night sleep. Your ability to think clearly can be inhibited if you're not well rested. Taking a quick nap or attempting to get a good night sleep will help reduce tension and allow you to wake up with renewed energy to tackle the problem at hand. Taking a nap or getting some sleep is also effective at removing you emotionally from the problem. Constantly dwelling on the source of stress might not yield any immediate answers. However, waking up from a good nap may give you some newfound perspectives on the situation.

Writing Things Down

Person writing using pen and paperSometimes the thoughts in our head aren't as clear as we'd like them to be. Sitting down and writing down what's stressing us out and clearly detailing the event/incident can often give us insights into the situation. Writing things down also helps to calm us down if the stress is high and caused anxiety. The simple act of writing and keeping the notes also helps us recall past events that are similar to this one. And you can look back at some previous notes you've written to see if there are similarities and draw conclusions.

Do Something Nice For Someone

Asian woman holding up red heart cutoutAs odd as it sounds, the more we think to ourselves and about ourselves the more likely we are to obsess over our own stress. Sometimes we forget that we're all in this together and that everyone also goes through stress - just like us. By doing something nice for someone else, it removes us from our current self and allows us to empathize and think about another human being. It's a simple act of kindness that helps someone else and at the same time, buys us a bit of good karma. Helping another individual also helps release dopamine, a chemical that helps us feel good about yourself. And sometimes we just need a bit of boost to give us the confidence to go back and face the situation at hand.

Ask For Advice From A Colleague

Man and Woman sitting outside talkingTalking to someone can certainly help. But you don't want to come off as venting or complaining about your life. It's better to consider carefully who you're going to reach out to and frame the conversation as getting advice on a situation, rather than needing to vent. Because when you're venting or releasing steam, the other party is less likely to add value to the conversation, since you're not looking for anything other than someone to vent to. When reframed as getting advice, you're giving someone the permission and space to review your situation, ask productive questions, pick at the problem, and hopefully help you see the problem from a new perspective that you didn't see before.
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5 Things You Need To Know About Millennials

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Millennials (aka: Generation Y) are an interesting breed.  We've experienced quite a drastic change within our lifetime and the way we communicate with one another is very different than the generation before us.  Unfortunately we're not that easily understood and people tend to categorize us without knowing all the facts.  Below are 7 things you MUST know about millennials before you begin to make judgement.

It's harder for us to get a job

Contrary to what others may think, our generation aren't fortunate enough to get a job with just our high school degree.  For most of us, a Bachelors is barely enough to get accepted.  Our parents and grandparents had it much easier than we did in this department.  Demands for our education is increasing, our cost of living is higher, our student loans are piling higher than we'd like...and job opportunities are scarcer than before.

We're not buying Houses

We're considering many other alternatives as most of us still prefer to be in the cities where our job opportunities are highest.  And unfortunately that also comes with a very high rent, so we prefer to room with others to save on living expenses.  And we're also marrying much later as well, so the need to have our own american dream house doesn't need to be realize so early.

We're not driving anymore

Again...back to the whole idea of cost of living rising.  It cost on average anywhere from $500-$800 a month to own a car in most cities, and that's not even including the cost of parking and tickets you're likely to rack up.  With Uber and Lyft in most major cities nowadays, we're looking at other alternatives to driving.

Not all of us are Entrepreneurs

Yes...it's true.  With the boom of entrepreneurs in the recent years, it's easy to assume that most millennials are following similar footsteps as Zuckerberg and Jobs.  The truth is, although the idea of running your own startup is very appealing, most of us are actually straight up trying to create a profitable company.  We're still for the same dream, except without the early-stage hustling and grinding.

We want to work for a cause

The work we do does define us, and as Millennials we're NOT okay with settling for a meaningless job that simply pays the bill.  The job doesn't have to be high paying, as long as the work we do is meaningful and we are apart of something that's making waves. 
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How to Ask For a Favor

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how to ask for a favor
Do you know how to ask for a favor? Asking for a favor might be hard especially if you’re the independent type. Like it or not, we need to ask favors now and then if we want to succeed. Favors have varying degrees from the very easy: "please come to the conference call tomorrow" to the onerous "please introduce me to your contact at Apple". Lucky for you, people like doing favors. Studies show that people comply with requests to avoid awkwardness and it also suggests that favors are less of a burden than we think.But regardless of studies, asking for favors can still feel strange. Therefore being deliberate in the way you ask a favor can make a big difference in the outcome. When asking for a favor, remember the following:
  • Set the stage: "I need to ask a favor"
  • Provide reason
  • Provide means of escape
The phrase, "I need to ask a favor" is a very powerful verbal contract. It also implies reciprocity. If you help me now, you can ask a favor from me in the future. This two way relationship of give and take acknowledges that the favor is not totally one-sided. But aside from this, it also makes the other switch gears into receiving mode. This will give your friend time to have an "uh-oh" or "happy to do so" moment. Consider these:"Friend, can you cover my shift tonight? I'm not going to make it due to an emergency" or"Friend, I have a favor to ask. Is it possible for you to cover my shift tonight? I have an emergency".In the first scenario, the friend is off guard and might feel that he has to do the favor. In the second scenario, setting up the stage to ask the favor gives your friend a second or two to decline or accept the favor.

The Reason

According to Robert Cialdini's book, Influence; giving a reason to your favor increases the chances of a positive response. If you know how to ask for a favor be sure you're providing a reason makes people react positively even if the reason is makes no sense to the request. People like to know that they are being asked something. If you're asking a millennial for a favor, consider reading this article  about 5 things you need to know about Millennials. It'll give some insights on what makes millennials tick.

The Escape Clause

When learning how to ask for a favor, it's good to keep in mind an Escape Clause. People are inherently good especially when they are asked to comply with a request. This is because giving is better than receiving. However, when you ask a favor your goal is two-fold: getting what you want and making the giver feel good about helping. The best way to do this is to provide and escape clause so that your friend can graciously decline in the event that they cannot do you the favor. Remember you are giving them the choice to comply. You are not commanding them.

Good Escape Clauses Include:

  • "I understand if you can't help. But I thought I'd ask".
  • "I understand if you can't come because you're busy".
  • "I would like an introduction to your friend from Apple but I understand if it makes you uncomfortable".
Friends and colleagues cannot always come through when you ask them a favor due to a variety of reasons. However, you can always ask them favors with grace and gratitude so that you maximize your chances of getting what you want. Hopefully you will be able to pay back the favor once they ask something from you.
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