Connect with us

Business

5 Effective Workplace Communication Hacks

Published

on

workplace communication

Communication is a key factor in many aspects of life. Often times, miscommunication impacts work in a negative way. However, proper communication assures that everybody is on the same page. Good communication improves relationships not only with co-workers but with your family and friends too.  Effective workplace communication for what you need makes life and work flow easily.

How you communicate with co-workers need careful consideration. For example, what is the right way to communicate? Do you send a text message or email? Are you communicating enough information? Is your method of workplace communication accessible?

Communication goes beyond writing or speaking. Here are some tips to make you an effective communicator at work.

1. Listen

Workplace communication is not just about writing a good email or sending a timely text message. Effective communication begins with listening. One mistake in listening could lead to errors in communication which could lead to problems in the workplace. This is why listening carefully is very important. One mistake people frequently make is talking over each other. To become an effective communicator and better listener, it is better to let a person finish talking before responding. When you do not fully listen to a person, key information could be lost which can lead to blunders and miscommunication.

2. Pay Attention To Body Language

Sometimes people say a great deal without opening their mouths. Communication is not just about talking because a great deal of it takes place non-verbally. We can communicate with expressions on our faces, gestures and body language. When communicating with other people, always make the best impression. Make eye contact, stand tall or sit up straight or give firm handshakes. This type of behavior conveys self-confidence. When you are confident you colleagues know it.

3. Get to The Point

When at work, people are normally busy including your colleagues. There are times when background information is needed and there are times when they are not. Know the appropriate instances where you need to impart background. Getting to the point quickly will prevent your audience from getting bored. A long winded email is not always alright. In fact, some people include a lengthy introduction or start with a totally unrelated subject. People who do this are not only wasting their time but their co-workers too. Be direct in all forms of workplace communication and raise 3 to 4 points if needed. Some people appreciate small talk but it is always better to get to the point especially in important matters.

4. Message Sent and Message Received Is Not Always The Same

Many negative situations arise and can be avoided if people do not make wrong assumptions after reading a text or email. The problem with written communication is that we are our own filter. We are usually the ones to determine the tone of the communication and conclude whether it is positive or negative. The problem arises when we determine that the tone is negative even if there is none. Giving color or reading a certain missive in a different light is natural because we all have different experiences and react differently to each one. When this happens, it is better to step back and take a moment to calm down. Remember that tone cannot be conveyed in emails and text. If you’re confused, ask for a face-to-face meeting. This can deflect any negative connotations and help clear up the air so that communication between people is always clear. It is unprofessional to make something out of nothing.

5. Know Your Audience

People like to communicate a certain way. For example, there are many people on top that prefer to talk to their people face-to-face rather than a teleconference. There are people who prefer communication via email while others are alright being contacted through text or a mobile phone call. If a co-worker is struggling to finish drafts in the computer, wouldn’t it be better to print a hard copy so to make editing faster? Knowing their preferred method of communication will help speed up response. Aside from this, knowing your audience helps things to run smoothly in the office.

Mastering communication strategies will you a better communicator. By listening, figuring out non-verbal cues, knowing preferred ways of communication, getting to the point quickly and not making assumptions will show that you are a reliable employee.

Business

5 Behaviors That Separate The Successful From The Average

Published

on

behaviors

Many of us wish to be Bill Gates, Warren Buffet or even Mark Zuckerberg. These people are some of the most successful Americans today. They are worth billions of dollars and are at the helm of successful companies. Aside from wanting to be like them, many are also asking what they did to become successful. We want to know what behaviors and characteristics they have that helped them succeed. Here are behaviors of successful people you will want to emulate to help you become triumphant.

1. They Initiate

Successful people are not happy with the bare minimum. They like going the extra mile. For example, aside from knowing how much an item costs to acquire, they also want to learn about better products, discounts or how they can save. They do not wait for other people to tell them information. They initiate and ask questions because they want to learn, make recommendations, pitch ideas or offer to help. This is because success requires people to become proactive. Successful people are on the offense not defense all the time.

Initiation takes risk. By putting yourself out there you could fail. Conversely, you can also fail by not doing anything.

2. Thrift

Frugality or thrift is defined as “the quality of using money and other resources carefully and not wastefully”. They don’t live beyond their means or try to keep up with the Joneses because they know that there will always be other people who are more successful than they are. Successful people also know the value of money which is why they are not too keen on burning it quickly. They know the hard work they put in earning that money and wasting it on frivolous items is counterproductive.

Successful people like Mark Zuckerberg do not flaunt what they have. He drives a $30,000 Acura and Michelle Obama wears Target and recycles her wardrobe.

3. Persistent

Thomas A. Edison said he did not fail 10,000 times. He just found 10,000 ways it did not work. Many people are willing to accept failure, but successful people embrace these failures and learn from it. They use it as a stepping stones that can help them reach that “aha” moment. Successful people are adaptable and do not give up immediately which is a big reason for their success. These behaviors help you progress as you try to reach your goals.

The same is true for bestselling author JK Rowling. She got 12 rejection letters and was told “not to quit her day job” before the daughter of a Bloomsbury editor demanded the rest of Harry Potter and the Philosopher’s Stone. The series is now the fastest selling book in history and has a combined sales of $450 million.

4. Intuition

Successful people listen to their gut instinct. Even if other people told them not to do it, they did so anyway because it felt right to them. Intuition goes hand-in-hand with fearlessness and not doubting yourself which are traits that keep people in low-paying jobs. So listen to your instincts. Do what you think and feel is right.

5. Passion

Passion is believing in something that is sometimes impossible. Successful people are passionate and they use this drive to do things other people have not thought of. They love what they do and it is this drive that pushes them to become the best in their field which in turn makes them financially successful. When you don’t love what you’re doing it shows in the results of your work which in turn affects your pay.

People who are inspired and passionate create new opportunities which can open new doors that lead to success. Steve Jobs for example, was often labeled as “crazy” or “eccentric”, but there is no doubt to everybody that he is passionate in what he did which in turn made him a very successful and wealthy man.

The difference between successful people is not just old fashioned luck. Successful people have behavior that helps them tackle mediocrity and stay on top of their game while other people complain about money. Success is the result of hard work; dedication and gratitude for people who helped them achieve it. Hopefully you can nurture these behaviors and let them grow to help you become successful in your own right.

Continue Reading

Business

8 Bad Career Tips That Keep You From Being Successful

Published

on

career tips

Every human strives for success in his or her respective fields. Achieving success is not magic. You need to work sincerely to achieve wealth, respect, and security for the entire life. Anyone can attain success, but you need to make wise decisions for your career. Some successful people can give you some valuable tips, but all may not be effective for your career path. So, be cautious about what you hear. Accept the right career tips, and you can be a winner.

1. Asking for a raise and promotion

Do not believe that if you work hard, you will be noticed by the management. However, this is not the reality. No matter how many hours you spend at the office, that does not necessarily promise you a reward. You need to take the initiative to show your performance to the management. Make yourself visible to the authority. Ask for the raise you are worth.

2. Too much useless information

You may receive many kinds of career tips that you may think may come handy. Check the source of information you receive and then decide if it is worthy for you. There are many kinds of training programs available in the market. Some of the training are useful for a section. It may not be useful for your career. So, choose wisely.

3. Resisting change

It is an old school of thought that any kind of change is bad. If you want to be successful, you need to go with the flow. Flexibility is the key to success. Accept what is in front of you and improvise per your requirement. Do not get stuck with old theories. You need to be balanced when you accept your responsibilities at work.

4. Do not underestimate yourself

‘Below the line’ thinking is the greatest barrier to achieving success. Never lose your confidence. People will not always encourage your high thinking, but you should not doubt your capability. Overcome the challenges and move forward. You need to see study the obstacles in the true light and find ways to overcome it.

5. Manage your emotions

Challenges and pressures are a part of work life. Your attitude towards life can make or break the situation for you. You need clear thinking. You should act objectively to challenge the obstacles. Fear can make you weak. Fear makes you accept wrong advice. You suffer when you make rash decisions. Keep calm and evaluate the situation rationally.

6. Increase your productivity

People always advise to overwork. Too much work makes you dull and exhausted. The harder you work, the less productive you become in the long term. Losing one hour of sleep every day can noticeably decrease your productivity. Proper rest is very much required to get rid of work-related stress. If you want to reach the pinnacle of success, take frequent breaks.

7. Do not say ‘yes’ too often

The more you deliver, the more people expect from you. Everyone believes that if you accept all the duties, the management will notice your efforts. However, that is always not true. You know your limits and do not go beyond that. One of the best career tips is learning to say ‘no.’

8. Do not yearn to be a perfectionist

Perfectionists spend more time on every work to make it perfect. If you put too much effort on smaller things, you miss out the bigger perspective. It reduces your productivity. Be sincere towards your work. You have limited time to finish your work. So, do not waste time to make it perfect.

Continue Reading

Business

Why Your Monday Emails May Be Ignored

Published

on

monday emails

Are you click-throughs and open rates declining? Are your recipients not responding to your emails? Many people are wondering what is the best day to send emails and if Monday is the wrong day to send them. While there are many studies showing that Monday emails are the worst, there are still people who feel that Monday is the best day to do so. So, why is Monday the worst day of the week to send emails?

Busy Start

As the first day of the work week, Monday is usually the busiest day for most people. This is usually the day when meetings for the week are scheduled, tasks delegated and reports regarding the past week come in. If you’re a supervisor, you need to wade through scheduling, reports, meetings and correspondence first thing so that your week can be productive. Sometimes, Monday emails get lost in the shuffle especially if the person wants to hit the ground running. This is especially true if the email is not headlined correctly. It can fall through the cracks and be forgotten. If you want your email to be opened, make the subject attractive and compelling to catch the recipient’s attention and to make them click your email open.

You and Everybody Else

Monday is the worst day to send emails because people who want to be noticed immediately usually send their emails during the weekend. This means that you and everybody else are vying for the recipient’s attention. For many people, Monday is usually the day where your mailbox is full especially if you tend to go off grid during the weekend. This means that when you open your email on the first working day of the week, it is full of messages from all kinds of people including those from the office, marketers, relatives and your boss. Monday is when you to compete with everybody else.

Urgent First

People like to schedule their work week on Mondays. This means prioritizing work that needs to be done immediately and delegating the less important tasks later in the week. The same is true with Monday emails. You need to open and answer the most important emails and then do the rest when you’re not too busy anymore. But you can’t control how your email is “important” to the recipient since they are the ones that decide what is and is not important to them. So if they feel that they can schedule to read your Monday emails later in the day or week, you have tough luck reaching the recipient unless they feel that you are important enough to be given first priority.

Weekend Hangover

If there are people who want to hit the ground running on Mondays, there are people who have weekend “hangovers”. They are sluggish during Monday and like to procrastinate in their work for later in the afternoon or on Tuesday (or when they want to). These people do not really feel the need to be rushed like other people on Monday so they like to take their time not only in opening emails but also in responding to them. Luckily, there aren’t many people who have weekend hangovers, unless they’re the boss of course.

Error Prone

According to a study conducted by software company Boomerang, people on Mondays tend to be error prone. The company analyzed 250,000 emails sent on Monday and they discovered that there are a lot of spelling errors and poor subject lines which resulted in low click and response rates on this day of the week. This may be because Monday is the most harrowing day of the week for most people (see above examples). They are rushed, busy, have a weekend hangover or are prioritizing emails and those with poor spelling and subject lines are usually the last to be opened.

Generally, there is really no best day or worst day to send emails. Many people dread Mondays and Tuesdays because these days are usually full of activities that need to be accomplished for the week. As the week winds down, people are generally more responsive to emails and will click and open them. The best way to get clicked on busy days is to construct an attractive subject line to entice the reader to click open and read the email.

Continue Reading

Trending