Technology
Top 10 Small Business Organization Tools for 2023
Organizing is a skill that small business owners must master. But sometimes, it can be overwhelming, to say the least. What you need are small business organization tools to start 2023 right. Here is our compilation of the best tools for business owners to stay organized, increase productivity, and save precious time:
1. Trello
A project management software, Trello has boards that will help you organize tasks for each team member. At a glance, you’ll instantly know who is working on what and also see the progress for each. You’ll know when something is due and when something has already been done.
Trello is a much-loved app by many teams worldwide, thanks to its forever-free plan. However, it also offers three other plans with more features and storage. Pricing is affordable and ranges from $5 to $17.50 per user per month.
2. Google Workspace
Previously known as GSuite, Google Workspace offers a full suite of collaboration tools for every business size. It has tools for documents, sheets, slides, chats, calendars, and many others. All these can help you organize projects, track conversations, update proposals, and edit files, easily anywhere in the world.
Most of the tools that Google Workspace offers are free to use, however, its paid plans let you do more. Pricing starts at $5.40 per user per month and can go up to $16. Its Enterprise plan is where you can have customized features and you need to contact its sales team to get a quotation.
3. 1Password
To make managing business more effortless, you’ll need to use not just one but several apps. You’ll also need accounts on multiple websites and social media platforms. To help you keep track of your passwords and any other login details, you’ll need a password manager tool such as 1Password.
This tool can help you keep your accounts safe by protecting your passwords as it is integrated into your browser. Its plans, Personal & Family and Team & Business range from $2.99 to $7.99 per month. Its Enterprise plan’s price is available upon request.
4. Dropbox
To keep your files and documents organized in one place, Dropbox is there for you. It lets your team access these anywhere in the world or on whatever device they use. It also integrates with many other collaboration apps, such as Zoom and Slack, for better team connection.
You can use Dropbox for free, but if you want more than 2GB of storage, it offers six premium plans. Depending on your usage, prices range from $11.99 and $30 per month. Like others on this list, Dropbox has an Enterprise that provides customization features for a specific price.
5. Zapier
Managing a business means doing repetitive tasks that can tire you or stress you out. If this is you, you need Zapier in your life. It is an automation platform that connects your apps and moves information based on your set rules. It frees you from tasks such as sending reminders, backing up your work, or creating custom alerts, among many others.
Zapier lets you use its unique features for free. If you need more, you can always get any of their premium plans with prices that start at $19.99 per month if billed annually.
6. Airtable
A database/spreadsheet platform, Airtable allows you to store, share, and edit information collaboratively. It can hold your business information and organize it for easy retrieval and updating anytime and anywhere. It is helpful in managing your sales funnel, the status of projects, and keeping track of your leads.
Airtable is free to use, but like others on this list, it also offers paid plans that give you more features. Pricing ranges from $12 to $24 per month. To get its Enterprise plan, you need to contact its sales team to get a quotation.
7. Toggl
A time-tracking app, Toggl lets you track your activities daily and gives you reports on your work and projects, making it one of the must-have small business organization tools. It enables you to track the time used for billable hours, personal projects, and work hours. It is suitable for teams or individuals looking to measure and improve productivity.
You can start using Toggl with a free 14-day trial, and if you like it, you can upgrade to any of its two plans. The Team and Business plans cost $9 and $15 per user per month. You’ll enjoy more savings if you pay annually.
8. Zoom
Go global and get connected to your team anywhere they are in the world with Zoom. From audio calls to video conferencing, this is one of the best small business organization tools you need. It can generate transcripts and record meetings, so you won’t have to.
Zoom is the ideal software for startups and businesses on a tight budget, as you can use it for free. If you want to use it for more than its 40-minute limit, you can upgrade to its premium plans. Price starts at $149.90 per user per year for its Zoom One plan.
9. Loom
Create tutorial videos that your team can turn back to anytime they need them. Loom is the business tool you need for this specific task. This will be ideal if you need to update your team from different time zones or if you need a video for onboarding new hires.
Loom’s starter plan is free to use, but if you have more videos to create, its paid plans have affordable pricing. If you pay annually, the Business plan is priced at $8 per month per creator.
10. Penji
Graphic design is an integral part of doing business that it’s almost impossible not to use it. This could be a problem for small businesses as graphic design is mostly inaccessible and often expensive. Fortunately, there is Penji, an unlimited graphic design service that lets you get all your design needs for a fixed monthly rate.
Penji has three plans, the Pro, Team, and Daytime, with prices ranging from $499 to $999 per month. With this tool, you can get logo designs, social media graphics, digital ads, newsletter designs, and many more.
You can read our review of Penji here.
Conclusion
Small business owners can find relief when they get these small business organization tools and start the new year right. These will let them do more and spend their precious time doing things that matter more in their business.
Getting a reliable robot vacuum means you can lay around on your couch while the cleaner does the heavy lifting! Our team searched high and low for the best robot vacuum, and we can say we enjoyed testing them! Here are our top 10 picks for the robot vacuums of 2024.
1. iRobot Roomba j7+
The Roomba j7+ is the best robot vacuum overall. It features self-emptying capabilities, intelligent navigation, and an easy-to-use app. Despite being loud and having average battery life, it recognizes up to 80 household objects, ensuring your home gets cleaned while avoiding cords and shoes. PrecisionVision Navigation and the P.O.O.P. guarantee add to its appeal.
Price:
- $642.80 on Amazon
2. iRobot Roomba s9+
We all agree that this is the best robot vacuum for pet hair. It features a D-shaped design for corner cleaning, exceptional suction power, and an auto-empty base. Though expensive and with average battery life, it offers 40 times power-lifting suction, 30% wider dual multi-surface rubber brushes, and Dirt Detect technology for tackling excessive pet hair and dirt.
Price:
- $899.99 on Amazon
3. Eufy S1 Pro
If you’re looking for a robot vacuum with powerful suction, look no further. The Eufy S1 Pro boasts an 8,000PA suction and self-washing mop head for unparalleled cleaning efficiency. Intelligent mapping ensures precision, while speed and effectiveness set it apart. Despite being expensive and loud, its cutting-edge self-cleaning technology and power make it a top-tier choice.
Price:
- $999 on Kickstarter
4. Shark ION AV751
If you need a robot vacuum on a tight budget, the Shark ION AV751 is for you. This robot vacuum offers excellent suction power and a 120-minute run time. Its tri-brush system and stair/cliff edge detection make it efficient. Alexa and Google Assistant integration adds convenience, making it a manageable option for those seeking simplicity.
Price:
- $319.99 on Amazon
5. Neato Botvac D8
The Neato D8, known for its D-shaped design, excels in corner cleaning and advanced mapping. Ideal for smaller homes, it offers 100-minute battery life and a lidar for space mapping. The app supports no-go zones and scheduling, though it can’t map multiple floors and may climb low furniture and ledges.
Price:
- $699.99 on Amazon
6. Bobsweep PetHair Vision
Designed for pet owners, this vacuum excels at pet hair removal and offers smart navigation and mopping capabilities. Its quiet operation and three-inch height allow easy cleaning under furniture. With longer battery life, it efficiently covers large areas. The drawback? Its cleaning schedule may reset unexpectedly, and customer service follow-through can be slow.
Price:
- $399.99 on Amazon
7. Dreame X30 Ultra
This best 2-in-1 vacuum and mop offers quiet, self-emptying, dual oscillating mop heads and MopExtend mop pads. Although it has an app that’s not very user-friendly and is expensive with recurring costs, it provides comprehensive cleaning of all surfaces. Its multi-functional base station and 8300PA suction power ensure efficient home maintenance.
Price:
- $1,399.99 on Amazon
8. Samsung Jet Bot AI+
If you don’t mind the bulky size, the Samsung Jet Bot AI+ is a good robot vacuum option. Its self-cleaning base adds convenience. This robot vacuum has an attractive design and advanced AI for obstacle avoidance.
Price:
- $899.99 on Amazon
9. Dyson 360 Heurist
The Dyson 360 Heurist offers exceptional cleaning power with solid suction and intelligent mapping. This premium robot vacuum reaches edges effectively, thanks to its motorized brush. Though slow to set up, its precise map fine-tuning and methodical cleaning make it a top choice.
Price:
- $399.99 on Amazon
10. Roborock S8 Pro Ultra
Nothing is more self-sufficient than this all-in-one robot vacuum. It’s self-cleaning, self-emptying, self-washing, self-drying, and self-refilling! Plus, it uses VibraRise mopping and customizable cleaning routines.
Price:
$949.99 on Amazon
Mental health chatbots have become reliable companions for those who can’t afford therapy. However, these chatbots aren’t a real replacement for actual therapists. They can provide temporary comfort and aid mental health professionals in tracking patients’ moods and other necessary information to provide quality care. But with AI being more accessible and free, especially to teens, will more people depend on AI chatbots in the future?
The Latest in AI Chatbot & Mental Health
Mental health chatbots are on the rise. Wysa and Woebot are two well-known examples. But, one AI chatbot is much more popular than the others: the Psychologist bot on Character.ai. According to the BBC, Character.ai helps millions of users talk to the bot and other mental health-related ones to address any concerns.
Character.ai allows users to create bots to help others talk to their favorite characters or “individuals.” So far, the Psychologist and other mental health-adjacent bots have received millions of messages from multiple users. Character.ai users have shared their reviews on the social media forum Reddit about their experiences with the bot. So far, the bot has received nothing but amazing reviews.
For instance, one user messaged Psychologist to help with relationship issues and to communicate with their partner.
There’s one person to thank for this: Blazeman98. He hoped to help others because he wanted someone to talk to when his friends weren’t available. But this isn’t the only AI chatbot internet users can approach for their mental health concerns.
Other Mental Health Chatbots
Woebot is one well-known mental health chatbot. The team behind the chatbot uses cognitive behavioral techniques to help users talk about their feelings, and the chatbot will respond with compassion. Plus, it can give simple solutions to get you through the moment. It covers multiple mental health issues like needs, feeling capable, relationships, coping, and more. The chatbot helps adults, adolescents, and mothers. You can download Woebot in the App Store or Google Play Store.
If you have anxiety, depression, borderline personality disorders, and other mental health concerns, you can download Youper. This chatbot helps you track your moods every day. Plus, you can chat with the bot anytime you need help.
Wysa is another option to consider if you want an alternative to Character.ai. However, Wysa is ideal for businesses prioritizing mental health in the workplace. The chatbot helps the patient talk about what’s worrying them. Plus, it checks in with the patient and suggests exercises to improve their well-being. However, Wysa can connect patients to professionals.
Addressing Loneliness
Since AI chatbots don’t have any certification or accreditation to give advice or provide counseling, AI chatbots are excellent companions for lonely people. Meta-Gallup reports that a quarter of the global population feels lonely. With the rise of AI, more people can rely on AI to talk to them and provide companionship that others can’t offer, whether in real life or on the internet.
However, Business Insider writer Daniel Cox believes that more people will be lonely as they talk to AI often. It’s all because of the lack of human connection. Gen Z, in particular, will feel this loneliness even more so. Since they grew up with technology, talking to chatbots is a pathway for them when they need someone to talk to when they don’t have anyone else or because of the potential harm social media brings to users.
How Safe is it to Use AI Chatbots?
Although you can talk to an AI chatbot with the touch of a button, it could be risky to depend on an AI chatbot for mental health-related issues or companionship.
One issue that arises when talking to AI chatbots is your privacy. One recent example of a data leak comes from Microsoft when an employee unknowingly leaked 38TB (that’s right, terabytes) of data. That’s a possibility, especially if data isn’t stored properly. Or, in the employee’s case, they posted the wrong URL.
Another issue that comes up is bias and discrimination. For instance, one chatbot was taken down for the language it used while conversing with users on Twitter. Due to the unfortunate incident, it was forced to shut down because of an uncoordinated attack.
The chatbots mentioned above ensure safety and security through data encryption. Plus, they use language that won’t trigger or encourage users to harm themselves or someone else. Additionally, chatbots avoid giving diagnoses and aren’t discriminatory or biased. Moreover, some AI chatbots are HIPAA-compliant, ensuring they follow regulatory health standards. Finally, the chatbots won’t sell your data to third-party or advertising companies.
Final Thoughts
AI chatbots can be a companion when you’re lonely or need to discuss mental health conditions or symptoms. However, they are not a full replacement for a human therapist as they can only provide solutions to help you get through the moment, track your moods, and give you insights.
Character.ai provides a free solution to talk to a “Psychologist” bot anytime, but note that you’re not talking to a professional. If that’s bothersome for you, you can use other mental health chatbots to direct you to the help you need. This way, you’ll also have a safe and secure experience while conversing with chatbots built by professionals.
Do you need to get around the city without using a bike or going on public transportation? The scooter is the ideal mode of transport for you. However, not all scooters can take you anywhere without a hitch. One of the best in the market is the VSETT 9+ Electric Scooter. Check out the features of this amazing scooter before buying one for yourself.
Features of the VSETT 9+
Engine
The VSETT 9 series has two models, the VSETT 9 and VSETT 9+.
One notable feature of the VSETT 9+ is the double engines. This makes your scooter accelerate faster and climb slopes better. You can reach 31.06 mph with the VSETT 9+ and travel up to 50 miles in one ride. But the 50 miles depend on other factors, like weather, weight, and speed. Additionally, the battery is 48 volts with LG cells.
Suspension
The VSETT 9 model comes with the Spring-R suspension technology. It’s their patented shock absorption tech. Plus, it has pneumatic tires, too. With these two features, you’ll have a smooth ride anywhere!
NFC Key Lock
VSETT 9+ prevents theft with the NFC key lock. The scooter has a tag allowing you to maneuver the VSETT 9+. However, make sure to keep all tags with you at all times since a display replacement is required if you don’t have them with you anymore.
Lighting + Horn
Do you love riding at night but are worried about safety? Don’t fret. The VSETT 9+ is equipped with brake lights, bright headlights, and turning lights. However, VSETT recommends wearing additional reflective clothing when riding at night. You can turn on the lights by pressing a button on the handlebar. Finally, it has an electronic horn to make other riders and drivers hear you.
Foldable Design
The VSETT 9+ is a foldable scooter, allowing you to carry it anywhere! The handlebars and stem are collapsible, and you can fit the folded scooter under dining tables!
Water-Resistance
Get caught in the rain during a ride? No need to alight the scooter and grab another ride. You can still have a safe ride even in the rain with its IP54 water-resistant rating. However, it’s only suitable for light rain or when there are puddles.
Weight
Are you using your scooter for work or school? It carries up to 265 lbs of weight!
Charging
It has two charging modes: standard and fast. On the standard one, you can charge up to 10 hours and 30 minutes. Meanwhile, fast charging can take up to 4 hours and 30 minutes!
Pricing
The VSETT 9+ is 2090.00€ ($~2291.79)
What Do VSETT 9+ Electric Scooter Users Think?
Many VSETT 9+ users agree on one thing. The electric scooter is steady and sturdy. You don’t have to worry about wobbling; you’re safe whenever you use this on the road. The aluminum alloy frame also contributes to the robust design, making rides safe and smooth.
Plus, many users feel safe using the scooter, not only because of the light but also because of the rear disc brakes!
Another pro of using the electric scooter is its comfort. Not only does the suspension offer comfort, but it also has palm rests. Additionally, the kick plate helps you balance your ride and controls your speed.
However, the VSETT 9+ isn’t the ideal scooter for everybody. For one, many users aren’t exactly happy with the scooter’s weight. Since the scooter weighs 58 to 59 lbs, it can be a drag to carry everywhere. Plus, unfortunately, the horn isn’t great since it’s not too loud. Finally, some squeaks could irritate the rider.
Alternatives to the VSETT 9+
Although the VSETT 9+ is an excellent option for a ride, what are the other electric scooters to consider before saying YES to the VSETT 9+?
Hiboy S2
One affordable alternative to the VSETT scooter is the Hiboy S2. It retails at $599. You can choose to buy a seated version for longer rides. It’s foldable, too, so you can bring it anywhere or park it without taking too much space. Plus, you have a max speed of 18.6 mph. Finally, you can download the app to customize your rides.
NIU KQi3
One of the most lauded electric scooters of 2024 is the NIU KQI. One of its main features is the regenerative braking system. You power up as you slow down. Additionally, it’s one of the best rides at night since it has advanced dual-disc braking systems. Plus, it has a halo headlight and bell, so that you can be seen and heard by other motorists. Additionally, it has pneumatic tires that offer a good grip and a handlebar that allows you to steer easily. The pricing starts at 599€ (~$650).
Segway Ninebot Kickscooter MAX
Another fan-favorite electric scooter is the Segway Ninebot Kickscooter Max. Many riders experience a comfortable and long-lasting ride. It has 10-inch pneumatic tires, 18.6 mph max speed, and built-in front LED lights. Another reason many love the Segway is its 20% hill-grade capabilities and rear-wheel drive to get you uphill without a hitch. Plus, it has three riding modes: eco, standard, and sports.
Final Thoughts
The VSETT 9+ is one of the best in smooth and safe rides. Plus, it’s one of the fastest scooters on the market. And you don’t have to worry about any wobbling and losing control with the suspension and the kick plate. However, it’s pricey, and users have found issues on the horn and other small areas that won’t fully affect your ride. Still, the VSETT 9+ scooter is one to consider if you want faster and safer rides on the road.
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