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Top 10 Document Management Software For Small To Midsize Businesses

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people using laptops

Are you looking for a reliable tool to help you organize your digital documents or digitize your existing paper records? Document management software is the solution to your worries. It encompasses variety of features essential for efficient business operations. Small and midsize businesses (SMBs) nowadays want to go paperless and are searching for the right solution. So, if you’re one of those SMBs who want to succeed, choose one from the top ten document management software especially designed for you. 

1. Ascensio System OnlyOffice

Ascensio OnlyOffice screenshot

Store your files in one place and access them anywhere, from you computer, smartphone, or tablet with Ascensio System OnlyOffice. It is an effective document management software for SMBs with cloud-based and on-premise plans. 

Key Features: 

  • Document Editor
  • Spreadsheet Editor
  • Presentation Editor
  • Form creator
  • PDF reader & converter
  • Security

Pros: 

  • Budget-friendly plans
  • Strong set of features
  • Simultaneous document editing makes collaboration easier

Cons: 

  • Compliance features need improvement
  • Corporate directory integration for cloud version is not available

2. Microsoft SharePoint

Microsoft Sharepoint screenshot

If you’re looking for a tool that combines workflow, document management, and team collaboration, Microsoft SharePoint Online is a number one choice. Microsoft SharePoint is a leading document management and collaboration space because of its comprehensive platform for businesses. It allows you to create personalized metadata fields for files stored in the system, making it easy to customize the way you organize your documents. 

Key Features: 

  • Business intelligence 
  • Document library accessibility 
  • Expanded file names 
  • Folder sharing 
  • Better integration with Office 365
  • Large file support 
  • Security 

Pros: 

  • Robust ecosystem of third-party integrations.
  • Much easier to use than before.
  • Available separately or packaged with Microsoft Office 365.
  • Highly configurable workflows.

Cons: 

  • Experts are needed for installation.
  • Expensive 

3. M-Files

M-file screenshot

M-Files is a comprehensive document management system with an intuitive and easy-to-learn interface. It can serve a variety of industries, including accounting, consulting, engineering, energy, financial services, manufacturing, real estate, and professional services.

Key Features: 

  • API
  • Access Controls/Permissions
  • Archiving & Retention
  • Audit Trail
  • CRM
  • Collaboration Tools
  • Compliance Tracking
  • Content Management

Pros:

  • Easy to use
  • Document management
  • Version control

Cons:

  • Inadequate customer support 
  • Set-up not user-friendly
  • Incomplete admin tools

4. DocuWare Cloud

Docuware Cloud screenshot

DocuWare Cloud is a superior cloud-based document management software for teams and businesses of any size. However, it is lacking some of the features found on competing systems. 

Key Features: 

  • Capture and organize information
  • Process documents 
  • Manage workflows 
  • Access and view content for decision-making

Pros:

  • Exceptional form capabilities
  • Strong document import and data field capabilities

Cons:

  • Limited integrations
  • Some features require a separate download
  • Sharing functionality needs improvment

5. Hightail Business 

Hightail screenshot

Hightail Business is a document management system that helps creative businesses. That is why it focuses on large files like photos and videos. It has a wide range of  features for efficient workflows on small and mid-size businesses. 

Key Features: 

  • File Sharing
  • Creative Collaboration
  • Project Management
  • Apps and Integrations

Pros: 

  • Targets creative professionals.
  • Includes comment and approval tools that initiate a feedback loop with customers.
  • Enables easy receipt of files from clients through uplink feature.

Cons: 

  • Limited support for standard office document types

6. Rubex by eFileCabinet

Rubex screenshot

Rubex by eFileCabinet Online is a cloud-based solution that allows remote employees to log in from any computer with internet access and have the exact same functionality as they would have when working from the office.

Pros:

  • One-stop solution for securely storing, managing, and sharing business documents and files
  • Solid optical character recognition (OCR)
  • Search functionality
  • Powerful audit trail features

Cons: 

  • Unable to edit documents online
  • Poor mobile application integration

7. Ademero Content Central

Ademero content central screenshot

Ademero Content Central has outstanding document scanning capabilities. It specifically features zonal recognition which make gathering metadata faster. However, the solution seems  deficient in cloud storage integration and sharing areas.

Key Features: 

  • Integration
  • Access anywhere
  • Security 
  • Document sharing and collaboration

Pros:

  • Intuitive administration tools.
  • Easy integration with Workaday and Quickbooks.
  • Smooth workflow implementations.
  • Zonal recognition that improves overall image capture in forms.
  • Highly configurable.

Cons: 

  • Sharing and storage options are limited.
  • Pricing for on-premises variant is expensive.
  • Pricing options fall behind Editors’ Choice product in value.

8. Adobe Document Cloud Standard

Adobe document cloud screenshot

Adobe Document Cloud Standard seems behind its competitors in some functionality. However, it is excellent when it comes to working with forms and legal documents. Your primary focus need to be PDF files to avail Adobe Document Cloud Standard plan.

Key Features:

  • Acrobat Standard DC desktop software
  • New Acrobat mobile app (iOS, Android)
  • Free Document Cloud services

Pros:

  • Solid PDF file management, form entry and document export
  • Mobile support is an added bonus.

Cons:

  • Weaker sharing and collaboration features
  • Limited support for other file types besides PDF.

9. Fluix

Fluix screenshot

Fluix features impressive document workflows and integration with popular cloud storage providers most SMBs already use. But the tool’s lack of support for sharing, document storage, or enterprise-level features.

Key Features:

  • Form Filling
  • Form Builder
  • E-signature
  • TaskStream
  • Data Reporting
  • Integrations

Pros:

  • User-friendly and easy to set up.
  • Designed for Apple iPad
  • Strong cloud storage and integration features.

Cons:

  • Lacks support for collaboration basics such as document creation and sharing
  • Focus on iPad for client devices
  • No Android support

10. PaperTracer

PaperTracer screenshot

PaperTracer is a cloud-based contract management solution offered by Health Asset Management, Inc. (HAMi). The software helps businesses to streamline their contract management process and automate workflows.

Key Features: 

  • Audit management
  • CRM
  • Completion tracking 
  • Compliance management
  • Contrack drafting
  • Data extraction, import/export
  • Document storage
  • Digital signature

Pros:

  • Great granular control.
  • Superb data handling.
  • Abundant workflow templates.
  • Many customization features.

Cons:

  • Limited to PCs with Microsoft’s IE 11 browsers running the Silverlight 5 plug-in.
  • Minimal collaboration and sharing features.
  • Storage requirements can quickly drive up costs.

Conclusion

Scattered and disorganized documents in a workplace can ruin productivity. That is why you need a trusted document management software. It plays a huge role in making the tasks related to documentation a lot easier, faster, and more efficient.

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Technology

7 AR Glasses for Gaming in 2024

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nintendo switch

AR gaming glasses are nifty gadgets that blend the real world with digital content. Imagine wearing regular glasses, but instead of just seeing your surroundings, you also see game elements like maps, characters, or stats right in front of you. They use augmented reality (AR) tech to overlay these visuals onto your view, making your gaming experience more immersive. It’s like playing a game where the action happens around you in real life. These glasses can make gaming more interactive and engaging, giving you a futuristic edge in your gameplay. And having the best pair of AI glasses is a gamer’s dream! Here are the top seven AR glasses for gaming worth checking out. 

1. Horus X

horus x

If you spend over a thousand hours in front of the computer, the Horus X is the best AR gaming glasses. It shields your eyes from blue light and reduces AMD fatigue and headaches via advanced tech filters. It’s also lightweight, weighing only 26 grams, with a sleek polycarbonate frame, ensuring comfort in every session. The Horus X is anti-reflective, scratch-resistant, and anti-UV. You get a lifetime warranty, a 100 percent money-back guarantee, and 24-hour responsive customer support.

2. Air 2 AR Glasses

air 2 ar glasses

The Air 2 AR glasses boast a high-definition display with a Micro OLED display technology. It offers 120Hz refresh rates, ensuring smooth and seamless game transitions and 600 nits of brightness. The 1080p resolution also allows for precise and vibrant images. This is the pair of AR glasses to get if you’re looking for versatile compatibility. It works with Nintendo Switch, Steam Deck, PS4 Slim, PS5, Xbox Series, ROG Ally, iPhone 15/15 Pro Max, MacBook, and iPad. It also offers a customizable fit, letting you choose from nine adjustment levels. 

3. ANYLUV Gaming Glasses

anylux glasses

This particular AR gaming glasses is created for men. It blocks up to 65 percent of harmful rays, reducing eye fatigue. This AR gaming glasses is suitable for daytime and nighttime gaming. It offers low-color distortion lenses that give you a perfect balance between viewing quality and eye protection without the annoying heavy tint. It also has a high-energy blue light filter that enhances focus on tasks and games. Plus, this pair comes in an elegant triangular folding box, making it an excellent gift for an avid gamer. 

4. Viture One XR/AR Glasses

viture one xr ar glasses

You can see the future with these Viture One XR gaming glasses! It boasts an adjustable electrochromic tint, allowing you to see images clearly. It offers a seamless virtual screen compatible with most USB-C video and power devices, including iPhone 15/15 Pro, Steam Deck, and MacBook. Enjoy a 55 PPD virtual screen with 1080p at 60fps and HARMAN-engineered audio, reducing noise leakage, and ensuring an immersive and unforgettable audio-visual experience.  

5. Rokid AR Joy Pack AR Glasses

rokid ar joy pack

Nothing beats the world’s first gaming and streaming AR glasses. The Rokid AR Joy Pack AR glasses give you the best viewing experience for immersive big-screen movie nights with loved ones. It’s an entire ecosystem of gaming and streaming with HDCP support and Android TV 12 compatibility, which lets you access millions of TV episodes and movies from Peacock, Disney+, Hulu, and more. The Rokid AR Joy Pack AR gaming glasses also feature a 360-degree OLED display, weighing 75 grams. It offers eye comfort and diopter adjustment, with TÜV Rheinland-certified for eye comfort, with adjustable diopters from 0.00D to -6.00D. You can also enjoy limitless entertainment with plug-and-play USB-C, HDMI adapter, or wireless adapter connections.

6. Gunnar

gunnar ar glasses

This is the doctor-recommended eye protection for avid gamers. The Gunnar’s gaming glasses have patented lens technology and are endorsed by doctors to protect and enhance vision. This pair prevents migraines, headaches, dry eyes, and blurry vision from prolonged screen time and blue light exposure. Unlike cheaper options, Gunnar glasses specify how much the peak blue light spectrum is blocked. This pair of AR gaming glasses also offer dual-sided anti-reflective properties that reduce glare and reflections, with a hard coat for durability. These are ergonomically designed with a lightweight frame at 26 grams, 58mm lens width, 16mm bridge, and 143mm temple for all-day comfort.

7. TCL NXTWEAR S

tcl nextwear s

For a next-level immersive experience, the TCL NXTWEAR S gaming glasses will drown you in a 201-inch dual Micro OLED display. It offers up to 400 nits of brightness, ensuring clear images even outdoors. You can also switch between 2D and 3D modes with one click, with a 1920×1080 display for the former and a 3840×1080 display for the latter. Similar to the Rokid AR glasses, this is a TÜV Rheinland-certified pair for low blue light and flicker-free viewing. Experience robust bass with Super Linear Unit 0.5mm technology and precise speakers with acoustic phase cancellation for privacy. Enjoy versatile compatibility by connecting to smartphones, tablets, PCs, and gaming consoles via Magnetic USB Type-C DisplayPort.

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Technology

8 Best AR Glasses You Must Have in 2024

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gaming glasses

Forget about wearing ordinary glasses when you’re out and about. AR glasses are the newest craze if you want an unforgettable experience. Here are some of the best AR glasses that will shape the future of augmented reality eyewear. 

What to Look for in Good AR Glasses

Today, a limited number of AR glass manufacturers exist. However, this will only encourage companies to venture into AR glass innovation. Before buying one, consider these factors to ensure you get every bang for your buck.

Lightweight

First and foremost, AR glasses must be lightweight and comfortable to wear all day. Although the introduction of Smart glasses wasn’t unnoticed, the failure to create a compact one was apparent. The first few AR glasses were bulky and heavy. Aesthetics is crucial when making these glasses, and you must see that they don’t hamper your daily routine or outdoor viewing. 

High-resolution images

Another crucial factor to consider when getting AR eyewear is its ability to offer high-resolution images. The user must be able to distinguish the real-world view from the projected AR image. There must be a right balance of image clarity so that wearing these glasses doesn’t obstruct the user’s vision. 

Functional

In addition to quality images and display, ensure you choose a pair of AR glasses that delivers a seamless user experience. It has to run smoothly and ensure maximum power management. For instance, pairing with apps, microphones, cameras, and more must be easy. Bluetooth and WiFi features must be included in the item. Plus points if you buy AR glasses with cutting-edge sensors!

Crisp, bright display

Most AR glasses come with two different types of displays: scanning-based and panel-based. You must weigh the trade-offs, such as a lower-quality display for lower power consumption or a high-quality display that compromises power consumption, which means decreased battery life. 

Here are the top eight AR glasses worth buying in 2024:

1. Rokid Max AR Glasses

rokid max ar glasses

The Rokid Max AR glasses are the 360-inch immersive visual experience you need. If you want breathtaking visuals with a micro-OLED display and 600 nits of brightness, this is the pair for you. Delivering vibrant and stunning visuals, watching movies, and playing games will never be the same. It has a 50-degree field of view, which doesn’t limit your vision, and a 120Hz refresh rate to ensure smoother screen transitions. 

Price: $399

2. Air 2 AR Glasses

air 2 ar glasses

This is another option for getting richer and sharper visuals without compromising power consumption. It’s integrated with Sony’s Next-Gen Micro-OLED display with 1080p image resolution. The Air 2 AR glasses also boast broad compatibility, ensuring the glasses pair well with iPhones, Steam Deck, PS4/PS5, Switch, Xbox Series, MacBook, iPad, and ROG Ally. Don’t worry about the fit; its nine-level face adjustment feature ensures you get ideal viewing comfort all day. 

Price: $357.65

3. Viture One Lite XR Glasses

viture one lite xr glasses

Here’s a pair of AR glasses that can virtually pair with any device with USB-C capability. It boasts top-notch audiovisual quality and offers a giant 55 PPD screen display with 1080p at 60fps. The Viture One Lite XR glasses come with a state-of-the-art reverse sound field feature spearheaded by the company HARMAN. This ensures noise leakage reduction to 30 decibels, even from eight inches away from the speakers. 

Price: $349

4. TCL Rayneo Nxtwear S+ AR Glasses

rayneo nxtwear s ar glasses

Enjoy an ultra-wide 49-degree field of view and a 215-inch screen with excellent micro-OLED displays at a six-meter distance. The TCL Rayneo Nxtwear S+ AR glasses let you switch between 2D and 3D modes with just one click. With its 120Hz refresh rate and gaming display, you’ll also enjoy seamless screen transitions. The audio quality is also superb, with Super Linear 0.5mm technology for a more robust bass sound even at maximum power.

Price: $379

5. XReal Air 2 Pro AR Glasses

xreal air 2 pro ar glasses

Experience immersive Spatial Display with XReal Air 2’s  3DoF technology, which allows screen adjustments in mid-air. Smooth Follow mode reduces display movement in dynamic environments. Enjoy optimal light blocking with one-touch Immersion Control featuring three Electrochromic Dimming levels. These glasses are lightweight at 75 grams and have a comfortable design, including a zero-pressure nose pad and ultra-soft temples. The Cinematic Sound System delivers rich audio with minimal sound dispersion. 

Price: $549

6. Meta Quest 3 128GB

meta quest 3 128GB

The Meta Quest 3 128GB is the most powerful Quest AR glasses yet. It features a next-level performance with twice (or more) the graphic prowess of the Quest 2. This model boasts a 4K+ Infinite Display, an improvement from Quest 2 by up to 30 percent. It also has a 40 percent increase in volume compared to its predecessor, as well as rich 3D audio with boosted sound clarity. You can have the option to extend the battery life beyond its 2.2 hours of normal usage via the Battery Saver mode. 

Price: $499

7. T1 AR Audiovisual Glasses with T-Box

t1 ar audiovisual glasses with t box

Enjoy Hi-Res Audio with T1 AR Audiovisual glasses! Using Directional Transmission of Ultrahigh Frequency Acoustic Signals, it controls the angle of sound wave propagation for lifelike audio. Dual speakers and open directional stereo deliver rich and deep sound, making you feel like you’re in the room with your favorite artist every time you press play! Unfortunately, due to High-bandwidth Digital Content Protection, T1 Smart Glasses don’t support wireless mirroring of content from Netflix, Hulu, Disney, etc. But if you don’t mind this and prefer to experience an enjoyable private cinema, this is your best bet!

Price: $549

8. Rokid AR Joy Pack AR Glasses

rokid ar joy pack ar glasses

Rokid is the world’s first streaming AR and gaming glasses, which can take you to another realm through its quality display. It’s fully compatible with Android TV 12 and offers HDCP support, giving you access to millions of movies and episodes from Disney+, Hulu, Peacock, Google Play Apps, etc. With its 360-degree OLED display, you’ll enjoy watching your favorite episodes and playing your go-to games on this pair of AR glasses. 

Price: $499

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Lifestyle

Top 10 Gadgets for Men 2024 on Amazon

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gadgets

Wondering what to give your father, brother, or boyfriend for their upcoming birthdays? Or just thinking about what gadget to get yourself? Don’t worry about driving down to the nearest hardware or sports stores. You can definitely find one on Amazon. And don’t worry about searching as well. We’ve done the searching for you. Here are the top 10 gadgets for men you can buy from Amazon. 

1. Nesting Grill Baskets

nesting grill

This nesting grill basket comes with a unique and removable wooden handle. It has a threaded connection to ensure secure attachment, never spilling your favorite vegetables. Plus, the handles can withstand supreme heat, allowing you to easily manage the grill. The grill is also made of food-grade 304 stainless steel, including the wire mesh. The best part is how easy to stow away this nesting grill basket, as it comes with removable handles!

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2. Multitool Pen

multitool pen

Whether buying a gift for your brother, father, son, or grandpa, you can never go wrong with this multitool pen. It’s a 6-in-1 multitool pen that comes with a bubble level, stylus pen, a ruler, a ballpoint pen, and two-headed screwdriver with a Phillips head and flathead. Of course, you’d also want to use this as a pen! It is made from durable aluminum material that offers a smooth writing experience. 

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3. Multi-kitchen Gadget

multi-kitchen gadget

This is the multi-kitchen tool you need that comes with six useful gadgets. You’ll get a grinder, a grater, a pizza cutter, a bottle opener, a herb stipper, and a swivel peeler. Don’t be deceived by its small size as the blades are made from 410 and 430 stainless steel to ensure smooth grating, slicing, and peeling. It’s also lightweight and easy to store. You can stack the gadgets on top of each other in any order, hang it on the kitchen cupboard, or put it inside a kitchen drawer. 

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4. Pepper and Salt Grinder Set

salt and pepper grinder

This electric pepper and salt grinder set is everything you need in the kitchen. Cooking will be much easier with this set’s sensor switch that doesn’t require pressing a button. You can simply flip the grinder and get those spices working. It also comes with multiple grinding levels, from coarse to finely-ground spices. Buying this item means you can get a 100-day replacement and money-back guarantee. 

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5. Magnetic Wristband for Tools

magnetic wristband

Looking for unique gifts for men? This magnetic wristband is perfect for dads, boyfriends, husbands, and handymen. Featuring 15 solid magnets and two small pockets, it securely holds screws, drill bits, and other metal tools, reducing trips to the toolbox. The adjustable Velcro ensures a snug fit for most wrist sizes. Weighing only 3 ounces, its lightweight and breathable design keeps your wrist comfortable. Ideal for DIY projects, this wristband saves time and effort by keeping essential tools within reach.

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6. Vegetable Chopper

vegetable chopper

If you’re thinking what to gift your guy friend who hates chopping veggies, this is the perfect gadget or kitchen tool. It has seven interchangeable inserts, including chopper and spiralizer blades, and it’s perfect for creating broad ribbons or thin spirals. Ideal for quick, healthy meal prep, the rust-resistant 420 stainless steel blades dice vegetables effortlessly. The soft grip handle and non-skid rubberized bottom ensure stability, while the catch tray and dishwasher-safe design make cleanup a breeze. Essential for any kitchen, this versatile tool comes with a 100% satisfaction guarantee. 

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7. Wood Phone Docking Station

wood phone docking station

This multifunctional charging station and organizer is perfect for charging your phone and keeping daily essentials at hand. Made from solid ash wood with a non-toxic finish, its unique grain ensures each piece is distinct. The sturdy, polished stand fits any decor and includes wallets, glasses, watches, and more compartments. Easy to assemble, it’s compatible with all smartphones. Not only is it made from organic material, but it’s also packaged in an eco-friendly box, a perfect gift for men who are into sustainability.

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8. Nose Hair Trimmer

nose hair trimmer

Nose hair won’t be a problem anymore if you have this nose hair trimmer at your beck and call. It’s also an excellent, easy gift for men that they’ll undoubtedly use. It’s a versatile 3-in-1 device with attachments for trimming nose hair, ear hair, eyebrows, and facial hair. Featuring a powerful 6500RPM motor and dual-edge blade, it ensures fast, painless hair removal. The USB rechargeable trimmer eliminates the need for AA batteries, offering convenience and portability. Its compact, energy-saving design is ideal for travel. Finally, IPX7 waterproof rating and removable trimmer head make cleaning easy.

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9. Keychain Screwdriver Tool

keychain screwdriver tool

Do you frequently use a screwdriver? Then, this keychain screwdriver tool is a must-have! This key-shaped pocket tool is a 5-in-1 multi-function keychain screwdriver. It comes with a Cross and Flathead screwdriver, 8mm and 5mm Hex socket wrenches, and a bottle opener. It’s compact and versatile, ideal for tightening screws, opening bottles, and repairing various items like snowboards and bikes. Weighing only 2.3 ounces, it’s portable and perfect for outdoor activities. It’s made of durable chromium-vanadium steel, ensuring this tool will last for years!

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10. Universal Socket Tool

universal socket tool

How about getting your male best friend this universal socket tool that makes life easier? This premium universal socket is a compact, well-constructed tool for Father’s Day and other special occasions. Its auto-adjust design fits standard 1/4” to 3/4” and metric 7 to 19 mm screws, nuts, and bolts. It also includes a 3/8″ power drill adapter for easy connection to drills and screwdrivers. Made from high-hardness chrome vanadium steel with 54 Chromoly steel pins, it adjusts to various fasteners instantly. Perfect for home maintenance and DIY enthusiasts, it comes with a satisfaction guarantee and 24-hour customer service.

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