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How To Cater To The Introverts In The Office

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Employees are the backbone of a company. Introverts contribute greatly to the business even if you don’t see them clamoring for attention or mingling with investors. If you run a small or big business, there is always a chance of running into an introvert employee. According to research, over 50% of individuals are introverts even though many them force themselves to act as extroverts.

Introverts are usually associated with quiet or reflective personalities. They usually do well in computer programming, software development, consulting and psychology probably because they require a quiet working atmosphere. Here are ways you can create an introvert-friendly office.

Avoid Unnecessary Surprises

Introverts like to have adequate time to prepare for everything work-related. This means that they don’t like unnecessary surprises like last-minute meetings, or being thrown a project on the fly. As much as possible, schedule meetings or presentations ahead of time to give introverted team members time to prepare. You can also invite them to have input on scheduling to make them feel more comfortable. By giving them the ball they will feel confident when it’s their time to shoot it.

Give Face Time

Employees who are introverts are not shy or hesitant to voice their opinion. They just want to do it in a more private setting. A one-on-one setting allows employees to set the agenda which allows introverts to feel more comfortable when it comes to sharing their ideas and concerns.

Introverts should not be mistaken for shy people. Shy people are awkward, worried or tense during social encounters. Introverts are not shy. On the contrary, they can be sociable especially in the right circumstances. An introvert is an individual who gains energy from being alone because they like introspection and solitude.

Allow Them To Personalize Their Workspace

The workspace should be a safe haven for introverts. While many employers allow their employees to personalize their workspace, this is even more important to introverts. By letting them surround their workspace with things they love or find comfortable, you are giving them a safe space where they can escape and maybe pretend that they are in their own safe haven and not in the workplace surrounded by so many people. In case of an open floor plan office, provide quite enclaves where introverts can recharge and be by themselves or a semi-private area for solo work.

Respect their Space

Introverts perform best when they are left alone to work. In this connection, you have to learn to trust them once you’ve set the deadline. However, this does not mean to say that you can’t check on progress from time to time. Instead of dropping on them unannounced or demanding for a progress report on the spot, you can avoid frustration from everybody involved by scheduling check-ins at different intervals. Respecting their space and trusting introverts to do the assigned work to them will make them feel more comfortable and can greatly improve their self confidence which can lead to better productivity.

Challenge With Detail Oriented Projects

According to studies, introverts excel in problem solving and strategizing. Keep them happy and challenged by assigning detailed, analysis-heavy assignments. Give them a time-frame with regular check-ins and autonomy and watch your introverted employees deliver top notch report. However, you also have to remember that in order to achieve the best results; you also have to give your employees the right environment to accomplish this kind of job. If they want peace, seclusion and privacy, you should give it to them so that they can deliver accordingly.

More than anything, it is always best to talk to your introverted employees. Finding out how they prefer to work and incorporating their ideas to your workplace can help them function better, become more efficient and productive. All companies function and perform better when their employees are happy and satisfied with their work.

Taking into account your introverted employees’ ideas can be very beneficial to your organization. Whatever industry you are in, it is in your company’s best interest to play to their strengths instead of overlooking them. Using the above mentioned strategies can be a starting point to creating an introvert-friendly environment in your office.

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Business

Business Insurance And Why You Need It

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Business insurance is a requirement that you should not ignore even if you are in a low-risk workplace. For certain business sectors such as healthcare industries, mechanical workshops or amusement parks, getting a liability insurance is essential. Finding the best insurance can be a challenging and complicated process, but it is better to get an insurance coverage. Disasters happen, and you need an authorized protection to save you from severe economic loss.

Why is business insurance necessary?

If you start a business and employ some people, you need to have business insurance. It is a legal requirement. The insurance coverage varies from one country to another. Almost all countries have made it compulsory for the companies to get a liability insurance. You may think that your business is small and has less risk. You can also think that you can afford the losses your companies might face. The business experts always advise getting a proper insurance for every kind of business. There can be natural disasters like floods or earthquakes. Fire accidents and thefts are not the only risks. Your business can incur massive losses due to disruption of work. There can be cash crunch, skilled labor crisis, road work, police barricades and criminal acts too. You should consider all the aspects before buying an insurance coverage for your company.

General Liability Insurance

Almost all trades have some liabilities. So, a general liability insurance is essential. Before you hire some employees for your business, get a liability insurance first. Your company becomes the ‘employer.’ It becomes a legal need if you wish to make your business a limited company. If any of your staff falls ill or faces any fatal accident during working hours, your company becomes liable. You need to discuss with your insurance broker about the amount of liability insurance cover your business needs. If there is any death because of their work in your company, you need to arrange appropriate compensation. So, you should avoid any expense trimming while buying insurance for the company.

Professional Liability Insurance

It is also known as errors & omissions (E&O) insurance. This is not a one-size-fits-all insurance. Each industry has different concerns while running the business. So, you need customized coverage for your business. The professional liability insurance protects the business from the claims that the company was negligent in performing their services accurately. When you buy the E&O insurance, make sure you appoint an attorney for your company who can defend the lawsuits filed against the company.

Property Insurance

Property Insurance is a must when you run a business. Be it your own building or leased property, you need coverage. This insurance covers your business inventory, equipment, signage, and furniture from any losses due to fire, storm or burglary. Home based businesses still do not get much coverage from property insurance. You need to ask your insurer for extra coverage.

Product insurance

Apart from the above-mentioned insurance policies, you should get an additional product insurance to cover your manufacturing business. It covers any loss due to manufacturing, distributing and retailing hitches.

Buying insurance for your business is complex. You need a trustworthy insurer. Every business needs a unique package based on the requirements of the company. You should always review your insurance policies and keep them in active status.

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Business

How To Get Rid Of Office Gossip

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Office gossip is a negativity that affects almost every office. No company encourages rumor or gossip, but it is present everywhere. A little gossip is not that harmful. However, rumors and gossip can cast a spell of mistrust among employees. Handling harmful gossip can be difficult for managers. It is not very comfortable for them to bring the issue into the daylight. As a leader, you should control the gossip and let your employees know the actual situation. Here are some ways to get rid of the continuous flow of gossip.

Do not take work gossip to heart

In most of the cases, office gossip is deliberately created to spread malicious nonsense. Some people want to create a sense of fear and insecurity in the minds of the employees. So, you should not take the rumors personally or defensively. The management of the company should take strong actions against spreading false stories. Focus on the present and try to find the reason behind the rapid growth of gossip inside the company. You should try to deal with issue objectively avoiding all kinds of personal attacks.

Do not participate in any kinds of gossip

As a management head or a team lead, you should not participate in any kind of gossip inside the office premises. It would be a wrong signal for your subordinates. Do not belittle yourself in front of the employees of the company. Try to keep a distance from the groups who believe in big talks. Be aware of all the happenings in the company. Keep the facts ready to assure your team when they are in doubt. Motivate your team to stay away from the gossip mills.  

Get your facts right

You know you need to stop the flow of gossip and rumors to keep the office environment professional. Before you can act, you should know the true facts. Try to know where the office gossip started. Ask the team leads and departmental managers what they have heard. You should maintain an easy relationship with them. They can come and speak freely to you. It would be easier for you to fathom how much the gossip have spread and who are behind the wall.

Address the problem frankly

The first step to stopping the gossip is directly talking to the person who is spreading it. You should always remember that there are other people too who are indirectly related to it. There are some people who always believe the story and are responsible for spreading it in no time. So, as a leader of your company you need to address the entire team and if it is a very serious issue you need to address the entire company. If your employees are concerned about certain issues, answer them frankly. You can keep a suggestion box where your employees can post anything anonymously. If their identity is protected, they will cooperate with you to get rid of the harmful rumors spreading inside the company.

Make it a company policy to prevent gossip

It is important to draft a strong policy against spreading of rumors. All the employees should know how creating negative stories about the company will be treated. Provide them with examples how to keep the office environment free from rumors. Tell them how to curb negative interaction and discourage gossip-lovers.

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Business

How To Be More Productive During A Slow Week

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There’s always something that needs to be done when you’re very busy with work. But what happens when a project is finished and you get a few days before it all starts again? A slowdown in work is normal but it can be boring especially if you’re used to being in the thick of the action at work. During this time you’re probably looking for some things to do just to remain productive. Here are some great ideas to consider if you want to remain productive during a slow week.

Lend A Hand

Other departments or co-workers could be struggling to meet deadlines. Lend a hand to show that you are a team player. Ask if there is anything you can do to help (with your boss’ approval). Aside from staying productive, you could learn something new or get a glimpse of how co-workers or other departments work or function and how it affects your side of the job.

Succession Planning

Have you thought about what happens to your work or teammates should you go up in smoke tomorrow? You should consider this seriously and think about succession planning. You basically take your job description and break it down so that each task is outlined per month. If this document does not exist, create it. It will make your job easier should you leave your job and your boss will thank you for it.

If you have one, update it. It is important to keep your succession plan alive.

Call To Follow-up

When you’re busy, you don’t have a lot of time to spend talking to people on the phone. Now that you have a slow week, it’s time to pick up the phone to catch up with clients, suppliers and stakeholders. Start with small talk because this will gradually become a lengthy discussion when you ask for their thoughts on how things are going. You can also bounce ideas around in order to gain their trust and foster the spirit of teamwork.

Give Yourself An Annual Review

Reflect on your performance this past year and think of ways you can do your job better. Aside from this, you can ask yourself if you’re happy with your career or which direction you want to take it. Thinking about these things can help yourself grow as a person and employee. Bring up these insights during your next evaluation. Supervisors like employees who see the big picture.

Check In With Your Boss

Now that you have time to catch your breath, check in with your boss verbally or through email to update achievements and discuss the next steps. Employees sometimes forget to pass on good news to their superiors or to update on the future direction of projects. Catching your breath during a slow week is a good way to get managers up to speed. Aside from this, checking in with your boss reinforces your capabilities for bigger things in the future.

Slow days at work are rare, which is why doing these kinds of things are important. Focusing on your interests and staying proactive can help advance your career, improve professional knowledge and keep you on top of things.

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