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How to Structure Your Creative Team for Max Productivity

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Building a creative team is easier said than done. Sometimes you think you’ve found the right fit, but then it falls apart. Other times, you have a great team but not enough hands to get the work done. From budgetary constraints to tight deadlines and demanding clients, small businesses and agencies are constantly juggling stressors.

If you’re trying to do more than just stay afloat, focus on fortifying your creative team. The question is: How?

The Art of Creative Team Building

The right mix of people can propel your business into levels of success you hadn’t imagined. And there’s no shortage of creative talent on the horizon. Deloitte estimates that the creative economy will grow 40% by 2030.

It’s easy to plug the holes in your company with random creatives you find. After all, there’s always a fresh batch of up-and-comers waiting to prove themselves. But finding the right people for the job? That’s an artform that can even elude successful companies with sound leadership.

Advertise roles honestly.

Are you always trying to put the best possible spin on your position openings? This backfires for many companies who end up with disappointed, low-motivation workers. Instead, share exactly what the role looks like and what you hope it will grow into. This allows for both realistic expectations in the present and high hopes for the future.

Example: Buffer’s onboarding process is exemplary of a more down-to-earth approach. Instead of false positivity (or stuffy professionalism), Buffer provides each new hire with 3 point people: a hiring manager, a role buddy, and a culture buddy. Each plays a different role in introducing the new hire to the company.

Foster a productive environment.

Research (and common sense) shows us that happy employees are more productive than miserable employees. Laying the foundation for a productive creative team is about building a comfortable yet challenging environment – whether in person or digitally.

The stereotype that remote workers are bored and always slacking doesn’t have to be the case. It’s about finding talented people and supporting their work with meaningful incentives. Bonuses and PTO are examples of classic incentives, along with tuition reimbursement and flexible schedules. The best way to know if your team values a particular incentive? Ask them. 

Example: Zappos is known for its outside-the-box incentives – most notably, paying new hires $2000 to quit. But they also run a monthly program that allows workers to gift $50 to teammates as recognition for specific accomplishments that month.

Be vigilant against burnout.

A 2021 ConvertKit report revealed 61% of creatives experienced burnout for the following reasons:

data via ConvertKit

It sounds like common sense health advice to say “avoid burnout,” but especially among agencies, the message is more needed than ever. The death of a young copywriter highlighted the grueling shifts many professionals are carrying and just how dire the situation can become when no boundaries are present.

It’s up to company leaders to actively create barriers to burnout and establish a culture that supports balance. Without the bare minimum of employee health, your company will become a revolving door and your employer brand tarnished by bitter ex-workers.

Example: Google’s burnout prevention strategy (TEA checkins) was implemented in 2020 to combat burnout and encourage managers to speak up about employee concerns.

Defining Roles and Responsibilities

Your team should operate like a well-oiled machine, everyone in their place, doing the work they do best. Unfortunately, the lines often get blurred when things get busy or stressful. Tasks may slip through the cracks, or a team member might duplicate a task not realizing someone else already did it. This is when keeping a tight structure makes all the difference (and employing decent project management tools).

It’s hard to give concrete advice about structuring because it varies from company to company. Your unique needs, budget, and outputs will determine how best to structure your creative team. Some brands have Creative Directors that run the show, but smaller teams might not need one.

If you already have a team in place, the best way to discover your weak spots is to talk to any employees who are overworked. They will have insight into areas where scope creep is happening so you can decide whether to hire additional support or simply define responsibilities better.

In-house, Freelance, or Outsource?

In today’s world, the workplace is anything but traditional. This could mean remote work, hybrid work, or even a team that operates from around the world. Now more than ever, brands have an opportunity to build a custom creative team in a way that serves their highest productivity.

Many businesses don’t have it in the budget for a robust in-house creative team. Fortunately in most cases, you can pay a fraction of the price and still get the job done well. Freelance platforms are a huge draw for one-off projects, and outsourcing can be a solution for ongoing needs.

Outsourcing Design

Example: Penji is an unlimited graphic design service that charges a flat monthly fee. On the platform, users can submit design requests, communicate with designers, and get unlimited revisions on projects. Anything from logos to social posts to web designs and more is fair game (try Penji and get 35% off with promo code CREATE7).

Outsourcing Content

Example: Scripted is another convenient service that operates under a subscription model. Scripted’s network of writers includes experts in a wide range of industries and writing styles. They offer written content on demand including blogs, white papers, and web copy.

Outsourcing Video Production

Example: QuickFrame is a video production platform for brands that want quick access to professional videographers and production companies. Quickframe offers a range of video types, including explainer videos, product videos, social media videos, and television commercials.

If you are running a mixed team (eg. freelancers and in-house creatives), this is where structure becomes critical. You need both hierarchies (Who reports to who about a given project?) and collaboration (Silos create confusion and miscommunications). This is about sharing the purpose and requirements of a project clearly so no creative or creative subteam has a chance to misinterpret.

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Superside vs Penji vs Upwork: Who’s Best for Your Brand?

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Choosing the right design service can be a game-changer for your business. But the process of vetting designers, comparing prices, and finding someone who understands your brand can quickly become a fulltime job.

Fortunately, design platforms are streamlining their services more and more so you can eliminate the tedious work and just get what you need. Today, we’re comparing three popular design platforms: Superside, Penji, and Upwork. Each offers unique benefits, so let’s dive into their reputation, key features, and pricing.

Superside

Reputation

Superside markets itself as a creative subscription service for brands looking to get many designs on a rolling basis. They’re known for high-quality services with a focus on scalability and speed. They cater mainly to businesses looking for ongoing design support. Generally, Superside has received positive reviews online for their professional quality and reliable turnaround times. Some clients appreciate the dedicated team model and find it better than working with a traditional agency. Overall, Superside’s reputation is solid.

Key Features

  • Dedicated Team: Clients get a dedicated team of designers, no random freelancers
  • Scalability: Ideal for businesses that need design at scale
  • Speed: Promises quick turnaround times, typically 12 to 48 hours
  • Collaboration Tools: Integrated project management tools for seamless communication and workflow

Pricing

Like most design subscriptions, Superside offers a monthly pricing model with several tiers. But what is unique is that it runs on a credit system. For each tier, you get an allotted number of credits for design work. Once you run out, you simply purchase more.

– Level 1: $5,000, 50 credits
– Level 2: $9,000, 100 credits
– Level 3: $13,000, 150 credits
– Enterprise: Custom

Penji

Penji is comparable to Superside because they’re also a subscription graphic design service. They’ve been recognized for their reliability, affordability, and quality in online reviews. Penji caters to small businesses and agencies that are looking for an extension to their creative team. Without having to hire an in-house team, brands get the chance to save money without sacrificing quality or speed.

Key Features

  • Unlimited Requests: Clients can submit as many design or revision requests as needed
  • Fast Turnaround: Typically delivers initial drafts within 24 hours
  • Simplicity: Straightforward platform with easy request submission and project management
  • Variety of Designs: Covers a wide range of design needs, from social media ads to websites

Pricing

Penji is a flat-rate monthly subscription that you can pause anytime. The specifics of the service will depend on which tier you choose, but all tiers include real-time chat and ad creatives.

– Starter: $499
– Marketer: $995
– Agency: $1497

Upwork

If a design subscription isn’t what you need, Upwork may be a better choice. Upwork is similar to Fiverr, a freelance marketplace where brands can find designers and other freelance professionals. While it does have mixed reviews in terms of quality, you could have a successful experience with careful freelancer selection and management. The service is generally reliable because if you have a problem with pricing or design delivery, Upwork will hold freelancers accountable.

Key Features

  • Freelancer Variety: Access a vast pool of freelancers with different skill levels and specialties
  • Flexibility: Pay per project or on an hourly basis, with no long-term commitment
  • Global Talent: Ability to hire freelancers from around the world
  • Custom Solutions: Highly customizable design services depending on the freelancer’s expertise

Pricing

The structure of Upwork’s pricing is pay-as-you-go or hourly rates. The price is hard to say because it varies so widely, anywhere from $10 to $150+ depending on scope of work.

So who do you choose?

At the end of the day, different companies have different budgets and needs. If you know you’ll need various designs on a regular basis, the graphic design subscription model is probably best. But if you’re looking for a freelancer to handle a one-off project, a freelance marketplace like Upwork is the place to look.

The value of Penji is that they offer a 30-day money back guarantee so you have nothing to lose trying it out. Similarly, Upwork offers refunds within 180 days, so there’s no risk if your freelancer just doesn’t get the job done.

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Can ChatGPT-4o Image Generator Create Your Brand’s Visuals?

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OpenAI has unveiled the latest evolution of its famous ChatGPT platform, and the internet is already tinkering with its new capabilities. Powered by the cutting-edge GPT-4o model, aptly named Omni, OpenAI is pushing the boundaries, seamlessly integrating text, image, video, and audio comprehension like never before.

With the stated mission of democratizing AI, OpenAI’s Spring update declares a new era of accessibility. It underscores the company’s commitment to AI as a practical product beyond mere experimentation.

The new version will be released in stages rather than all at once. And a new domain, chatgpt.com, has been rolled out. Free account holders have the most to gain, as the new model surpasses both GPT-3.5 and GPT-4 in functionality. Notably, users can now execute code snippets, analyze diverse media formats, and deploy custom chatbots.

If you want to see if you can access the new model, navigate to the ChatGPT website and look for a drop-down menu in the top left corner. You’ll see GPT 3.5 and GPT-4, but if you don’t see GPT-4o, it simply isn’t available to you yet.

Image Capabilities

One of the most notable features is ChatGPT’s new image generation capabilities, which have evolved significantly. While previous iterations struggled with misspellings (even with explicit instructions), GPT-4o showed a remarkable ability to generate images with clear, correctly spelled text in a recent live demo. From a graphic poem to a movie poster, the AI quickly incorporated text into visuals without mistakes.

sample from Meta AI’s May demo

AI image generators like DALL-E have exploded in popularity, amazing people with their ability to create visuals from text prompts. This growing interest is fueled by the exponential improvements in AI’s capabilities. As the models evolve, they generate increasingly complex and impressive images. But despite these advancements, AI image generators remain somewhat unpredictable and are not entirely under our control. The specific style and nuances of the images produced are random. So getting highly customized images that fit your vision is trial and error. 

So where should brands get their visuals?

This all begs the question: Are AI image generators good enough to replace designers or design agencies? In many cases, the answer is yes. Those with small or non-existent budgets will likely be relying on AI the most for their visual assets. Anyone who has the time to tinker with AI generators to get the perfect result will be making the most of ChatGPT-4o.

But what about those who don’t have the time, patience, or expertise to try to get branded visuals out of an AI image generator? AI has come a long way, but text prompts don’t give you a ton of authority over what is generated. This is where the fusion of AI and human designers comes in.

Equipped with cutting-edge AI tools, designers are anything but out of a job. They’re leveling up their design capabilities by successfully wielding AI design tools themselves. 

Unlimited graphic design is a perfect example. Services like Penji offer unlimited designs for a flat monthly fee.

Here’s How it Works

Step 1: Start a Project | Head to Penji’s dashboard and click on “Create a Project.” Select your desired category, such as logo design, and fill in all the necessary details to ensure your designer has everything they need to deliver outstanding results.

Step 2: Instant Matching | After submitting your design brief, our AI-powered system will instantly match you with a professional designer. At this point, you can sit back and relax.

example project dashboard

Step 3: Review and Provide Feedback | Expect the first draft within 24 to 48 hours. You can easily give feedback directly on the project using a point-and-click tool. The designer will keep refining the work until you’re completely satisfied. There’s no cap on the number of revisions, and if needed, you can request a different designer.

Step 4: Finalize and Download | Once you’re pleased with the outcome, mark the project as complete. You can then download your files directly from the Penji platform. No need for external links or emails, and your files are securely stored in the cloud for convenient access at any time.

You can also communicate directly with designers, as well as creative assistants, project managers, or art directors, depending on the plan you choose.

There’s no contract, so you can cancel or pause anytime. 

design samples

The sky’s the limit. You can order custom:

  • Ad designs
  • Organic social posts
  • Custom illustrations
  • Logos & branding
  • Blog graphics
  • Infographics
  • Email templates
  • Landing pages
  • Web & app designs
  • And more

Brands are getting crazy results. For example: 

RevenueZen saw a 25% increase in customer engagement and a 20% boost in sales after partnering with Penji for their new website.

Rush Order Tees upped their productivity by 2200% with the help of just 5 Penji designers who mastered their brand visuals.

Say Goodbye to Deadbeat Designers

For brands struggling with the challenges of vetting and hiring designers, Penji presents a stress-free alternative. Say farewell to the constant cycle of hiring and firing, along with the hassle of payroll management. With Penji, you gain access to a curated pool of talented creatives, meticulously chosen to satisfy even the most demanding clients.

Raise Customer Loyalty with a Bulletproof Brand 

one brand’s website redesign

Penji also excels in enhancing customer retention. By delivering consistently high-quality, on-brand designs for every project, you can build trust and loyalty among your clients. A dedicated team of creatives, project coordinators, and quality control specialists ensures your brand always looks its best.

At roughly 70% less than the cost of hiring an in-house designer, you can significantly increase production rates without compromising on quality or speed.

Ready to Win at Business?

If your interest is peaked and you’re ready to power your brand with more ease than ever, watch a quick demo to see how you can get all the designs you need in one place.

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Llama 3’s Image Generator: The Secret Sauce for Design Success?

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According to Meta AI, the recently released Llama 3 isn’t just another digital assistant; it’s a versatile companion tailored to meet the diverse needs of its users. The open-source model, now available for download and customization, represents a significant advancement over its predecessor, Llama 2. 

Meta’s emphasis on “steerability” marks an improvement in how their AI can be used. Llama 3 is reportedly refusing fewer user questions than the previous model and giving more accurate information across domains like trivia, history, STEM subjects, and coding. These improvements are attributed to the scale of the dataset, comprising a staggering 15 trillion tokens (around 750 billion words) – vastly more than Llama 2.

So what exactly can Llama 3 do as your new assistant?

What sets Meta AI apart is its omnipresence across various platforms. Whether you’re browsing through your Facebook feed or engaged in a group chat on Messenger, Meta does an impressive job of merging with your digital ecosystem. Llama 3 can:

  • help you plan an event, a trip, or a night out, offering things like restaurant recommendations and available flights.
  • help you write a more professional email to a colleague or figure out a math problem
  • answer questions about any posts you see on social media

Meta AI’s Effortless Image Generator

In a bid to attract users, Meta also added image-generation technology to its AI assistant. As you type a prompt, you’ll be able to watch your image be created in real-time. The tool will then offer prompt ideas so you can change the image and keep iterating from the initial mockup.

screenshot of Llama 3 image generator

The tool can generate literally anything you imagine. We’re already seeing creators employ AI to create YouTube thumbnails, blog graphics, shirt designs, and even logos. Llama 3 clearly makes it even easier for creators to generate usable images in seconds.

The only downside is that the images often have a certain feel to them – They look highly digitized and the art style is often uniform. There’s undeniably a bit of a stigma attached to using AI art, and some creators have even been called out for it.


If you run a business and you’re serious about your brand reputation, AI art can be dicey territory – especially for marketing, design, branding, and social media agencies that pride themselves on their creativity. The last thing you want is to distract from the value of what you offer with AI images that are a bit.. off.

Pairing AI with the Human Touch for Better Brand Visuals

If you ever wished for a design solution that combines AI’s magic with the customization skills of real artists – that’s Penji. Penji is an unlimited graphic design service that lets busy professionals get all their visuals created on one platform.

It’s not just affordable and quick, but also low effort for you and your team. With a flat monthly fee and no strings attached (cancel anytime), you can request designs whenever the need arises. Penji’s team is equipped with the latest AI design tools, and they can even take your Llama 3 creations to the next level (no more 3-legged dogs).

Penji users get:

  • Ad designs
  • Organic social posts
  • Custom illustrations
  • Logos & branding
  • Blog graphics
  • Infographics
  • Email templates
  • Landing pages
  • Web & app designs
  • And more

If you can imagine it, Penji can probably design it with a quick turnaround of 1-2 days. Brands are getting crazy results just by upgrading their design strategy. For example: 

RevenueZen saw a 25% increase in customer engagement and a 20% boost in sales after partnering with Penji for their new website.

Rush Order Tees upped their productivity by 2200% with the help of just 5 Penji designers who mastered their brand visuals.

How It Works

Step 1, Start Your Project: Head over to Penji’s dashboard and hit “Create a Project.” Choose your category (eg. logo, landing page, etc) and write a quick brief of what you need. You can attach style examples or your brand guidelines for clarity.

Step 2, Get Matched Instantly: Once you’ve explained exactly what you want, Penji’s AI matchmaking system will pair you with a pro designer who is experienced in that medium.

Step 3, Fine-Tune to Perfection: Once your first draft is ready, you can provide feedback with just a click, speaking directly to your designer. Revisions are unlimited, which means your designer will tweak it until it’s perfect.

Save Time, Money, & Headaches

Getting a design team sounds expensive, but it’s actually a fraction of the cost of hiring one full-time designer. Subscribing to Penji also saves you from having to sift through the massive pool of freelancers who may or may not deliver what you need.

Say goodbye to:

  • hiring and firing freelancers who aren’t a fit
  • missing deadlines because work didn’t get done
  • having a scattered brand identity you’re not proud of
  • settling for generic designs that feel rushed
  • overworking your in-house designers

Penji: Your Brand’s Secret Weapon for a Better Visual Identity

If you’re hitting limits with Llama 3 or any other graphics tool, Penji can take you the rest of the way with your own team of vetted designers.

Ready to see how you can build an unstoppable brand without lifting a finger? Watch a quick demo to see how Penji gets you unlimited custom designs for any purpose.

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