When you’re collaborating on documents with other writers or co-workers, how do you keep everyone on the same page?

Truth be told, for most of you, the answer is probably Google Docs. It’s quick, efficient, and easy to share. But what if there was a better way?

Bit.ai professes to be “the world’s most powerful workplace and document collaboration platform.” In this Bit.ai review, we’ll put that claim to the test.

Bit.ai Review: What is Bit.ai?

Co-founded by Raj and Saje Sandhu, Bit.ai has been offering document collaboration to companies like Canon and Harvard University since 2007. The company employs a global team with headquarters in San Francisco.

What does Bit.ai offer?

Bit.ai has grown into a smart documentation and knowledge management platform tailored to businesses of all sizes. 

With the release of Bit 3.0 and the built-in AI Genius Writer in time for other tech players’ version of AI boom, the tool is now as much about content intelligence as it is about collaboration. 

Features include:

• Collaborative document editor with AI assistance
• Smart content library with internal linking
• 100+ file type support and embed options
• AI-powered writing and content structuring
• Automated themes, templates, and formatting
• Cloud integrations (Google Drive, OneDrive, Box, etc.)
• Document tracking and engagement insights
• Branded, interactive documents
• Customizable workspaces and guest access
• SSO, 2FA, and admin-level security controls

We’ll explore some of the key features in the next section.

How much does Bit.ai cost?

Individual users and Bit.ai offers a flexible pricing model suited for individuals, teams, and growing businesses. Here’s a breakdown of the current subscription plans (based on annual billing):

• Free Plan – $0/user/month. Includes up to 10 documents per user, 5-user limit, single document import, access to integrations and collaborative workspaces. Exporting, version history, and AI tools are not included.
• Pro Plan – $8/user/month (billed annually). Offers unlimited documents and users, bulk document import/export, access to version history, and 20,000 AI Genius Writer words (with add-on). Also includes advanced permissions and external sharing features.
• Business Plan – $15/user/month (billed annually). Includes everything in Pro plus more advanced collaboration features like guest access, embed options, and extended AI capabilities. Also includes top-tier permissions and document management features.

Monthly billing is available at higher rates. Bit.ai also provides custom enterprise plans and continues to offer discounted rates for education, startups, and nonprofits.

Bit.ai Review: How to sign up

Getting started with Bit.ai is as simple as inputting your email and receiving a six-digit verification code.

After that, you’re asked to fill out information like your name, your job title, and your department at your company, as well as create a password. Right off the bat, Bit puts businesses first, setting itself apart from Google Docs before you even log in.

But it doesn’t stop there. When you sign up, you create a profile for your whole company, getting a custom subdomain for your team to access your library.

And there you have it! Once you’re logged in, you have the option to see a tutorial. If you want to upgrade to a paid plan, use the handy “Upgrade” button in the lower left corner of your dashboard.

Bit.ai Review: Features

The Bit.ai web app includes tabs for your dashboard and a list of all your workspaces.

The Bit.ai dashboard

Your Bit.ai homepage allows you to view recent activity, featured templates, tutorials and updates, as well as see how close you are to your document limit if you’re a free user.

Free users get access to most core collaboration features but not premium functions like AI, exporting, or advanced version tracking.

You can open documents directly from the dashboard, but only using a featured template or a recently-opened one. To create something from scratch, you’ll have to head over to Workspaces.

The Workspaces tab

First thing’s first: create a workspace. Workspaces are where your documents are created, saved, and shared. Once you’ve made one, you can create a new document, either by using a template, importing an existing document, or starting from scratch.

Creating a document with Bit.ai

When you create a new document in Bit.ai, you’re taken to a bare-bones writing editor similar to Notion. In addition, AI Genius Writer is now integrated into the editor to assist with outlines, rewriting, or prompts. I always find it hard to start writing when you don’t have anything visual to guide you, but once you get the hang of it, it’s fairly intuitive.

I think the reason for this no-frills approach is to make it easier to take meeting notes and write down quick thoughts about a project. For more in-depth functions, however, you can highlight your text after you’ve written it to change the formatting. There’s also a + icon next to your cursor that lets you add links, embeds, files, code blocks, and more.

One neat feature of this text editor is the ability to link directly to other documents and content in your Bit.ai library. It makes it much easier to cross-reference documents than it is in Google Docs, Word, Notes, etc., another great benefit for businesses.

There’s no need to save your documents in Bit.ai—that happens automatically. When you’re done, however, you can share it with collaborators and others, lock it to prevent further edits, change its associated colors, view stats and version history. Note: exporting, version history, and AI writing are reserved for Pro and Business plans.

Bit.ai writing templates

Bit offers a huge range of templates, with themes geared towards managers, marketers, designers, educators, and much more. Some of these are designed to function as static documents, such as thesis papers. Others can be hubs for entire business processes, like the video production template.

After trying out a few of these templates, they’re great at showing off all of Bit.ai’s functionality, but they’re useful even if you don’t use Bit for everything. They offer great templates for outlining your processes, making it easier to set a roadmap and including things you might not have thought of.

Importing documents into Bit.ai

While Bit.ai professes to support a massive range of file types, their import menu is a little peculiar. You can choose to import from “Word” (which just allows you to import .docx files from your computer), from a number of cloud-based sources, or Markdown, .txt, and .pdf files.

The strange thing is, you can’t click on “Word” and then upload a .txt file, nor can you click on “PDF” and upload a Word doc. I have no idea why it’s formatted like this, but it made my upload attempts very confusing.

Not to mention, formatting isn’t included when you upload, and the first two uncommon file types I tried (Pages and Final Draft) were both incompatible.

As of 2025, Bit.ai also includes AI Genius Writer in its paid plans—an AI assistant built into the editor that helps generate content, rewrite sections, and build outlines based on your input.”

Bit.ai Review: Final thoughts

So, how does Bit.ai live up to its thesis statement? Is it really “the world’s most powerful document collaboration platform”?

It may not be the most powerful, but it’s certainly grown into one of the smartest options for teams and businesses. While it’s still not a traditional writing tool—you won’t get full font customization or a rich formatting toolbar—it now offers much more under the hood.

With features like AI Genius Writer, smart internal linking, advanced templates, and built-in document analytics, Bit.ai shines as a modern content hub for collaboration, documentation, and knowledge management.

The platform still has room to improve when it comes to document organization and formatting flexibility, but it’s made impressive strides since its earlier versions.

Final grade: 8/10