Top 10 Small Business Organization Tools for 2023

Organizing is a skill that small business owners must master. But sometimes, it can be overwhelming, to say the least. What you need are small business organization tools to start 2023 right. Here is our compilation of the best tools for business owners to stay organized, increase productivity, and save precious time:

1. Trello

A project management software, Trello has boards that will help you organize tasks for each team member. At a glance, you’ll instantly know who is working on what and also see the progress for each. You’ll know when something is due and when something has already been done.

Trello is a much-loved app by many teams worldwide, thanks to its forever-free plan. However, it also offers three other plans with more features and storage. Pricing is affordable and ranges from $5 to $17.50 per user per month.

2. Google Workspace

Previously known as GSuite, Google Workspace offers a full suite of collaboration tools for every business size. It has tools for documents, sheets, slides, chats, calendars, and many others. All these can help you organize projects, track conversations, update proposals, and edit files, easily anywhere in the world. 

Most of the tools that Google Workspace offers are free to use, however, its paid plans let you do more. Pricing starts at $5.40 per user per month and can go up to $16. Its Enterprise plan is where you can have customized features and you need to contact its sales team to get a quotation. 

3. 1Password

To make managing business more effortless, you’ll need to use not just one but several apps. You’ll also need accounts on multiple websites and social media platforms. To help you keep track of your passwords and any other login details, you’ll need a password manager tool such as 1Password. 

This tool can help you keep your accounts safe by protecting your passwords as it is integrated into your browser. Its plans, Personal & Family and Team & Business range from $2.99 to $7.99 per month. Its Enterprise plan’s price is available upon request.

4. Dropbox

To keep your files and documents organized in one place, Dropbox is there for you. It lets your team access these anywhere in the world or on whatever device they use. It also integrates with many other collaboration apps, such as Zoom and Slack, for better team connection.

You can use Dropbox for free, but if you want more than 2GB of storage, it offers six premium plans. Depending on your usage, prices range from $11.99 and $30 per month. Like others on this list, Dropbox has an Enterprise that provides customization features for a specific price.

5. Zapier

Managing a business means doing repetitive tasks that can tire you or stress you out. If this is you, you need Zapier in your life. It is an automation platform that connects your apps and moves information based on your set rules. It frees you from tasks such as sending reminders, backing up your work, or creating custom alerts, among many others.

Zapier lets you use its unique features for free. If you need more, you can always get any of their premium plans with prices that start at $19.99 per month if billed annually. 

6. Airtable

A database/spreadsheet platform, Airtable allows you to store, share, and edit information collaboratively. It can hold your business information and organize it for easy retrieval and updating anytime and anywhere. It is helpful in managing your sales funnel, the status of projects, and keeping track of your leads.

Airtable is free to use, but like others on this list, it also offers paid plans that give you more features. Pricing ranges from $12 to $24 per month. To get its Enterprise plan, you need to contact its sales team to get a quotation.

7. Toggl

A time-tracking app, Toggl lets you track your activities daily and gives you reports on your work and projects, making it one of the must-have small business organization tools. It enables you to track the time used for billable hours, personal projects, and work hours. It is suitable for teams or individuals looking to measure and improve productivity.

You can start using Toggl with a free 14-day trial, and if you like it, you can upgrade to any of its two plans. The Team and Business plans cost $9 and $15 per user per month. You’ll enjoy more savings if you pay annually.

8. Zoom

Go global and get connected to your team anywhere they are in the world with Zoom. From audio calls to video conferencing, this is one of the best small business organization tools you need. It can generate transcripts and record meetings, so you won’t have to. 

Zoom is the ideal software for startups and businesses on a tight budget, as you can use it for free. If you want to use it for more than its 40-minute limit, you can upgrade to its premium plans. Price starts at $149.90 per user per year for its Zoom One plan. 

9. Loom

Create tutorial videos that your team can turn back to anytime they need them. Loom is the business tool you need for this specific task. This will be ideal if you need to update your team from different time zones or if you need a video for onboarding new hires.

Loom’s starter plan is free to use, but if you have more videos to create, its paid plans have affordable pricing. If you pay annually, the Business plan is priced at $8 per month per creator.

10. Penji

Graphic design is an integral part of doing business that it’s almost impossible not to use it. This could be a problem for small businesses as graphic design is mostly inaccessible and often expensive. Fortunately, there is Penji, an unlimited graphic design service that lets you get all your design needs for a fixed monthly rate.

Penji has three plans, the Pro, Team, and Daytime, with prices ranging from $499 to $999 per month. With this tool, you can get logo designs, social media graphics, digital ads, newsletter designs, and many more.

You can read our review of Penji here.

Conclusion

Small business owners can find relief when they get these small business organization tools and start the new year right. These will let them do more and spend their precious time doing things that matter more in their business.