Top 10 Workflow Mapping Tools

Workflow or process mapping is an essential tool for designing and tracking daily tasks in an organization. A workflow map comprises shapes or symbols to illustrate the steps and actions taken in workflow procedures. Below are the top ten workflow mapping tools to help you manage your business effectively. 

1. MindMeister 

MindMeister is a free workflow mapping tool that allows an unlimited number of persons within your organization to interact in real time. The advantage of MindMeister is that you can integrate all its features into your diagram. But you can only create three workflow maps in the free version. You may subscribe to its premium plan to make more process mapping illustrations. 

Key Features

• Allows customization.
• The mind map layout is generated automatically.
• User-friendly interface

Pricing

• Basic – Free 
• Personal – $2.49/month 
• Pro – $4.19/month
• Business – $6.29/month

2. GitMind

Here’s another workflow mapping software that you can use for free. GitMind is a highly recommended tool for businesses. It provides templates to help you create diagrams like process maps. Despite its simple features, users can access a wide range of templates, making it the greatest free process custom maps creator. 

Features

• Option to change the shapes, fonts, colors, and other elements of your process map. 
• Share maps with other people through a simple sharing link. 
• Exports projects to different formats. 
• Works on browser, Windows, and Mac. 

Pricing

• Basic – Free
• Monthly – $9/month
• Annual – $4.08/month

3. Creately

Creately is a valuable tool for collaborative work within remote teams. It also offers an array of ready-made templates for various industries, such as marketing, engineering, and education. Specifically, you may use the software to generate ideas, design processes, and build a business process model. 

Features

• Work remotely with others 
• Access a wide array of pre-made templates and shapes
• Provides up to five public diagrams for free users 
• Works both on desktop and mobile

Pricing

• Free 
• Personal – $4.00/month
• Team – $4.80
• Enterprise – Custom pricing (contact sales team)

4. Diagrams.net

Diagrams.net, formerly Draw.io, is another process mapping tool we’ve collected. This software works both online and on desktop versions. However, the online version is more valuable because it is free and contains all the features offered by the desktop version. The app does not support online collaboration, but it can generate process maps you can share with your peers. 

Features

• Connects to other product management apps such as Jira or Confluence
• Personal and commercial use are both free.
• Map access is made more accessible with the sharing feature.

Pricing

Free

5. Gliffy

Gliffy is a workflow mapping tool designed for people who need to be more skilled at generating diagrams. The app offers themes and templates that speed up the processing of making diagrams and process maps. Likewise, it has sharing options to help you share your works on social media platforms. 

Features

• Templates and themes are available to choose from.
• Share projects on social media.
• Revert to the previous project version if an error occurs.

Pricing

For Online Diagramming App:

• Professional – $6/month, billed annually (1 to 9 users), $6/month, billed annually (10 to 50 users) 
• Enterprise – custom pricing (contact sales team)

For Atlassian Apps:

• Gliffy Diagrams for Jira – $10/month, monthly flat rate (up to 10 users), $3.80/month per user, billed annually (11 to 100 users)
• Gliffy Diagrams for Confluence – $10/month, monthly flat rate (up to 10 users), $3.80/month per user, billed annually (11 to 100 users)

6. Visual Paradigm

Unlike other workflow mapping tools in our list, Visual Paradigm helps users to visualize organizational processes while enjoying IT development features. This tool is perfect for Agile software development. Its drag-and-drop interface makes building diagrams easy. In addition, Visual Paradigm allows you to present the workflow process as an animation.

Features

• Possesses tools for Agile software development
• Can design UML, BPMN, and SysML
• It comes with comprehensive developer tools.

Pricing

Subscription:

• Modeler – $6/month
• Standard – $19/month
• Professional – $35/month
• Enterprise – $89/month

Perpetual:

• Modeler – $99/month
• Standard – $349/month
• Professional – $799/month
• Enterprise – $1999/month

7. Google Drawings 

Google Drawings is another good option for a free and straightforward process mapping tool. The app allows you to create diagrams and charts using basic shapes. You can either utilize it online or offline. If your work expires, the good news is you can access your unfinished work anytime you want.

Features

• Completely online and browser-based
• Allows creating and editing documents
• Free storage without expiration

Pricing

Free

8. Canva

Canva is a popular tool for creating illustrations for business and personal purposes. It is a web-based program that allows you to search for templates or instantly use them to make your process map. 

Features

• It lets you create the best-looking process map
• Allows uploading attachments
• Embed illustrations in slides

Pricing

• Canva Free – $0
• Canva Pro – $43 per year per person
• Canva for Teams – $69 per year per person 

9. Cacoo

Cacoo is a collaborative diagramming program that allows several people to modify the same project simultaneously. It has an activity notification option that lets you monitor changes in a specific task. 

Features

• Activity notifications for monitoring projects
• Wide range tool integration
• It comes with the multi-editing capability

Pricing

• Free 
• Pro  – $6.00/per, one user 
• Team – $6.00/user/month, up to 1,000 users 

10. Visme 

Visme is a useful software for the presentation of data or infographics. It provides users with an animation feature that enables them to make objects move and apply transitions or pop-ups. You can also produce interactive content and a nice-looking process map using Visme. 

Features

• Generate content password protected, public or private
• Create interactive content using animation
• Works on both online and offline mode

Pricing

• Basic – Free 
• Starter -$12.25/month, billed yearly
• Pro – $24.75/month, billed yearly
• Visme for Teams – contact sales

Final Thoughts 

Workflow mapping tools are your key to successful work management. It enables you to spot flaws quickly and, as a result, enhance your workflow processes. Also, they let you avoid mistakes, design workflows or procedures faster, and provide quality products and services. The majority of these tools can be used for free. However, there are tools where you need to purchase premium subscriptions to gain full access to their features and capabilities.