Top 10 Business Expense Tracker Apps for 2023

Expense tracking is one of the most tedious daily tasks a business owner faces. Good thing automation is just a tap away. Business expense tracker apps will help you see where your money is going and how much you’re spending. Here are ten of the best business expense tracker apps for 2023:

1. FreshBooks

Whether you’re a freelancer or a small business owner, Freshbooks is an excellent choice. It will help you track expenses, payment deadlines, invoices, and accounting reports, among many others. It has an intuitive user interface which makes the job even more accessible.

Freshbooks offers four subscription plans. Pricing ranges from $4.50 and can go up to $16.50 per month. This allows you to send unlimited invoices to a set number of clients aside from its many outstanding features.

2. Zoho Expense

With excellent customization features at affordable pricing, Zoho Expense is a favorite among many businesses. It has a comprehensive library of small business-oriented software solutions that make it a versatile software. It has impressive integration capabilities with solutions from other services like Lyft.

Zoho Expense has a free trial, but if you want to enjoy its unique features, it has three premium plans. Pricing starts at $3 to $12 per user per month. For an app that gives you reports based on your spending, vacation, credit cards, and other factors, this is a steal.

3. QuickBooks 

Not just a business expense tracker app, Quickbooks is a complete accounting software. You can sync your bank, credit card, and other online accounts so that your expenses are immediately loaded. It lets you use custom rules to categorize your costs and run reports to determine where your money is going.

This business expense tracker app has a 30-day free trial. If you decide to get it, you’ll have to pay $5.10 up to $10.80 per month. This software is ideal for any size of business.

4. Rydoo

What makes Rydoo unique is that it lets you track and monitor the mileage and tax rates for different countries and regions. If you’re a global company and have customers or employees abroad, this is the software you need. With it, you can accept or refuse expenses directly from the app. It also allows you to use an automated approval pipeline based on your defined rules.

For as low as $8.40 a month, you can use Rydoo with a minimum of 5 users. It offers two other plans for $10.50 per user per month if billed annually. 

5. SAP Concur Expense

If customization is what you need for your business, SAP Concur Expense is the business expense tracker app you want. This app will provide you with automated expense captures, which include receipt uploads and report processing and generation. You need to answer the app’s questions to create a personalized expense policy template for you.

SAP Concur Expense offers a free trial, so you can decide if this is the app you need. However, its website does not disclose its pricing, so contacting them through its contact page is the best way to go.

6. Everlance

If your business handles a considerable amount of purchases, Everlance is the software you need. It will provide unlimited receipt uploads even if you only opt for its free plan. It offers personalization capabilities that are useful for freelancers or small businesses. 

As mentioned above, Everlance has a free plan for both businesses and the self-employed. You can also avail of its paid plans should the free plan prove insufficient. Prices range between $5 and $12 per user per month. 

7. Emburse Abacus

For businesses that want to track their employee expenses, Emburse Abacus is a solid option. Using the app or its website, employees can upload their costs by connecting their personal or corporate cards. It has automation features that you can use via program rules, daily limits, budgets, and granular auto-approve rules.

Just like SAP Concur Expense, Emburse Abacus has not listed its pricing and plan options. To know if this business expense tracker app is worth your while, you need to get in touch with them and get a quote.

8. Expensify

With its unlimited receipt tracking and expense management features, Expensify offers excellent expense tracking capabilities. It will let you do credit card transaction imports and one-click receipt scanning. Many businesses will find this app useful thanks to its tax tracking capabilities.

Expensify price starts at $20 per user per month but has a free plan if you don’t want to make a commitment yet. You can also get a 50% discount on your subscription by signing up for the Expensify Card, which keeps all of your costs in a single location.

9. Shoeboxed

Claiming to be the number 1 receipt scanner app loved by over a million businesses, Shoeboxed is an excellent choice if you deal with a ton of receipts. Offering receipt scanning just like Expensify, it digitizes your scans along with many other business processes. What’s even better is that these scanned images meet IRS and CRS audit requirements.

Shoeboxed has three subscription plans with prices that range from $22 to $67 per month. These include the scanning of digital and physical documents, its signature Magic envelopes, and many others.

10. Emburse Certify

For automatic report creation, built-in policy controls, and streamlined approvals, Emburse Certify is the app you need. With it, you can create preset guidelines on which your employees can base their spending. This will take the burden of reviewing their expenses off your shoulders. This enables you to issue virtual cards for expenses, removing the need for employees to pay out of pocket and then wait for reimbursement.

Subscription to Certify will cost you anywhere between $12 per month per user up to annual fixed pricing, depending on the number of your employees. 

Final Thoughts

As the saying goes, “work smarter, not harder.” Business owners can do more if they use technology such as business expense tracker apps. This list will help you narrow down your choices to make it easy for you to decide. And for other software applications to help your business, check out more here in Owner’s Mag!