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Ways To Make Downtime Productive At Work

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downtime productive

During your busy schedule at work, sometimes you can have a slow day. Almost every person faces a downtime or a slowdown at the office. This situation is uncomfortable for every worker, but you can convert this downtime into a productive period of your professional life. Now that you have finished a major project and enjoying a short break make sure you enjoy this downtime and pay attention to some long pending tasks. If you can utilize this slow down in a way that makes your downtime productive, you can get back to a new project with confidence and added vigor.

Organize your desk

Now you have some relaxing time to organize your desk. Organizing the desk does not need a full day. De-clutter the drawers. You can discard all the junk files, sticky notes, etc. Discard unused stationery. A clean desk brings in some new energy.

Develop a new skill

Learning and developing a new skill is important for your professional career. In recent times, there are endless online resources to help make your downtime productive. You can enroll yourself in an online course and enrich your resume. You can learn a new language or a new program language.

Plan

Spend your free time to plan your workflow for the coming week to make your downtime productive. If you can organize your meetings and appointments now, you can save a lot of time when you struggle to manage many things together.

Network

Networking with influential people from your industry keeps you updated about the latest trends and advancements. Build your own network and reputation for your future professional needs.

Build a rapport with your team

In normal working days, it is difficult to take out time to go out for lunch with your teammates or boss. If your team is having some down time, take the opportunity to build a rapport with your team. Listen to your team members and provide valuable input.

Meditate and Exercise

In your busy work schedule, you hardly get time to improve your physical abilities. Dedicate some extra hours in the gym or in the pool to make your downtime productive. Try yoga and meditation to improve your concentration level. Regular exercise can put your mind at rest and improve your vitality.

Volunteer

If you have some spare time, reach out to your team or co-workers. Help them in their work. You will not feel bored during your down time. The management will appreciate your helpful approach.

Review your performance

Use the slow time to test your performance. Identify your weaknesses and try to improve them.

Review your goals

You must have some professional and personal goals in your mind for the future. Try to review how much you have accomplished in reaching your goal.

Improve a process

You can try to install a new process to improve the work process in your team. Discuss with your teammates about its efficiency and advantages. Get vital inputs from the internet for the advancement.

Check your finances

Your slow time is the ideal period to make some important decisions about your finances and secure your future. Review your personal budget and update your bank passbooks.

Follow up

Do the follow-up calls or write the emails that have been pending. It is the perfect time to catch up with your important personal and professional contacts.

Read

Read more when you get some time. Read anything that you find interesting. Improving your knowledge base is essential to survive in the breakneck competition.

Check in with your boss

Share your thoughts and performance updates with your boss. Try to build a rapport with him. Occasional verbal communication with the boss is necessary.

Clear your mailbox

When you have some spare time, clear the unnecessary emails from the inbox. If the inbox is filled with junks, you may overlook many important emails.

Lifestyle

Things You Should Never Say During A Presentation

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Many people have cold feet when they are asked to present something in front of a live audience. A sales presentation is a make or break situation for the companies. An excellent presentation can bring in a lot of new prospects for the company. Similarly, a bad presentation can also sour the relationship with an eager prospect. Public speaking is intimidating, but you can avoid the common mistakes and make a mark as a public speaker. You should be calm, confident and organized during the presentation. Here are some points you should remember during a presentation

“Hello! Can everyone hear me?”

You can feel very nervous before your presentation, but do not begin with this question. It is your responsibility to check the audio, but try to arrive early to check everything. When you are speaking at a large conference hall, the chances are high that someone has already checked the audio-visual facilities. Take a deep breath and smile at the audience. Begin with full confidence.

“I’ve got a lot of information to cover, so let me get started.”

This statement can make your audience lose all interest in your presentation. People believe that longer presentations are boring. Starting with this statement assumes that it’s going to be a long boring lecture instead of a captivating presentation. If your presentation happens to be long, do the work to shorten it in advanced, and come prepared to give a more condensed presentation without losing the overall message. 

“I’ll keep it short”

This is a promise no one keeps. You should not use this statement before the presentation. Your audience comes to hear something promising and get inspired. It does not matter if your speech is long or short. When you say “I’ll keep it short”, you’re also underselling your ability to maintain your audience’s attention. 

“I did not have much time to prepare”

You should not begin your speech with an excuse. People in the audience look forward that the presentation will be a well-prepared one. They invest their time and money to be prepared for your presentation. It’s only fair that you should be prepared to present. 

Fillers

Never use the words like “Umm”, “you know” or “like” in your presentation. Your audience will assume that you are not confident about what you are saying. The fillers in your speech can distract them from the main point of the presentation. If you need to think about something, you can take a short pause in between.

“In Future, we plan to…”

Never reveal anything about the products that is still under production. Make public announcements of your new products and offers. Your audience expects detailed information of your new and ready products. If you have something exciting on the way, wait for it to actually be ready to start talking about it. 

“Avoid reading through the pages”

Do not just read aloud the pages or slides. This can turn the session dull for your audience. Try to present your points in an interesting way. You can begin with a small story or show some examples.

“I’ll get back to that later”

The audience is always eager to interact with you. They can ask many questions after your presentation. Do not avoid their questions. It leaves a bad impression on your audience. Try to answer their questions politely.

“I guess that’s it”

You should not end your presentation with this statement. Prepare your speech in such a way that it becomes obvious it is the end. Your transition to your next point should come naturally.

Make your speech fit in the given time-slot. Do not come underprepared and prolong your speech. You should not completely depend on the prepared write-ups or slides. Try to conclude it with some interesting information. Keep some time to interact with the audience, but do not get stuck with irrelevant points or questions.

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Lifestyle

Beating The Post Holiday Blues

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The Holidays are always a rush of gift giving and food. We usually ride the season with a lot of adrenalin to help us get through the parties, vacations, and coming home to mom and dad’s. But, after you’ve opened all your presents and uploaded your holiday pics to social media sites, the adrenalin wears off and you start to feel down in the dumps. It is no surprise that holiday blues usually take place after the trimmings are taken down and the festivities have ended. During the crash, fatigue sets in, we don’t want to go to the gym and postpone opening and reading emails. All we feel is laziness usually due to over indulgence of food. But it does not have to be this way. Here are ways to kick the post holiday blues.

Stay Connected

Just because you’ve said goodbye to friends and family does not mean that you can’t communicate with them until the next holiday season. Drive away the doldrums by keeping in constant contact. Continue to update them on social media or send them emails from time to time. Call mom and dad on the phone even just to say hi. When you stay connected with the important people in your life, you feel less lonely and won’t miss them as much.

Exercise

Did you know that exercise is a good way to get rid of depression? Working out can actually make you feel better. Exercise releases dopamine into the bloodstream so you feel happier and content. As a bonus, you get to melt off pounds that you probably put on indulging in turkey and dessert during the holidays.

Plan Your Next Holiday

Nothing can get you more fired up than thinking about your next trip. Why wait for Christmas when you can plan another getaway during Valentine’s Day or any holiday? It can be something simple as a budgeted long weekend or even an overseas trip. Whatever your plan is, it will make returning to work easier and help you avoid thinking about the holidays. Cultivating something positive and forward thinking is also a good way to reset your brain.

Schedule Fun Activities

Drinking alcohol will only make you more depressed, so switch to scheduling fun activities instead. Research tells us that having things to look forward to makes us happy. You can host a President’s Day party with friends or a small tea party to catch up with friends you weren’t able to visit during Christmas. If you want to keep it simple, you can engage in movie night with your siblings, dinner with the family, or a relaxing massage.

Spend Time Outdoors

This might not be possible for some people but spend time outdoors every day. According to a meta-analysis of 10 studies, spending as little as 5 minutes outside everyday can help improve mood and self-esteem. Spending time outside is also recommended for people who suffer from Seasonal Affective Disorder (SAD) or winter depression.

Keeping these strategies in mind can help you beat post-holiday depression. The holidays have to end, but it does not mean to say that the fun has to stop. Think of these suggestions every time you’re battling post-holiday misery.

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Lifestyle

Meal Prep Ideas for Your Busy Work Week

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Here are some meal prep ideas for your busy work week. If you’re busy, then you may not feel like coming home and investing energy in cooking complicated meal prep ideas. However, with proper planning and doing the meal prep on weekends, this task can become easy and fast. If you prepare a menu for the week, you can buy all the ingredients at once and preserve them. Here are few steps to ensure that you get nutritious homemade food even during a busy work week.

Planning in Advance

Plan in advance for the meal prep ideas that you are going to prepare for the coming week – just pen it down. You should create a menu either for the week (preferable) or the month, and make sure that you have a list of the ingredients that you need for every meal. Make sure that you have a list for every meal that you will be preparing at home, including breakfast, lunch, and dinner. Make sure to have snacks available.

Preparation

Another way to save time is putting meals together, especially those that you’ll be baking or slow cooking. You can do this for as many meal prep ideas as you want, and store them in your freezer to pull out whenever you are going to cook them. Make sure you have all ingredients. Put all ingredients into the slow cooker and leave it to cook.  Set the timer correctly to avoid the food getting burnt.

Easy meal prep ideas

Prepare easy meal prep ideas such as salads, soups, sandwiches, and pasta. There are also other items that you can find in stores that are “ready to make” packs. Have them on the menu and leave the most complicated recipes for the weekend. Simpler meals will often suffice as long as you put some love into it. Just ensure that whatever you eat is healthy and nutritious.

Shop intelligently. You can have your menu ready and do the shopping all at once on a weekly or monthly basis. This saves time and money as well. Also, you can make it easier for yourself if you just plan in advance and ensure that nothing is left for the last minute. Here’s also some healthy ideas you could try with super foods

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